- Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
- Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
- Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Completes operational requirements by scheduling and assigning administrative projects; expediting work results.
- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
- working closely with various departments, increasingly in a consultancy role, assisting line managers to understand and implement policies and procedures;
- promoting equality and diversity as part of the culture of the organisation;
- liaising with a range of people involved in policy areas such as staff performance and health and safety;
- recruiting staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
- developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
- preparing staff handbooks;
- advising on pay and other remuneration issues, including promotion and benefits;
- undertaking regular salary reviews;
- negotiating with staff and their representatives (for example, trade union officials) on issues relating to pay and conditions;
- administering payroll and maintaining employee records;
- interpreting and advising on employment law;
- dealing with grievances and implementing disciplinary procedures;
- developing HR planning strategies, which consider immediate and long-term staff requirements;
- planning and sometimes delivering training - including inductions for new staff;
- analyzing training needs in conjunction with departmental managers
1) degree from a well-known university in the field of Business Administration or related fields
2) 2 and plus years’ experience.
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