Mission 1: Participate to the definition, implementation and follow up of the national HR policies for the mission
Under the supervision of HRHOD and in collaboration with the bases’ HR Managers:
- Ensure the update and implementation of HR procedures and tools on the bases
- Ensure a legal/regulatory watch on any new text that impact the HR management of the mission
- Contribute, with the HRHOD to the collection of necessary information and to the revision of HR policies
- Participate to the revision of the HR strategy and the its implementation follow up
- Contribute to the elaboration of the HR cost and annual HR budgets
- Provide technical support to the HR managers on the bases
- Check the bases’ monthly reports and synthetize into a mission’s report
Mission 2: Supervising the national staff administration and payroll, and ensuring the coherence of work organization
Under the supervision of HRHOD and in collaboration with the bases’ HR Managers:
- Control and validate monthly payrolls, social contributions, and declarations to the local authorities
- Follow up on the end of contract dates for all employees
- Verify the JD revised by managers
- Capitalize and prepare consolidated organizational charts for the mission
- Check the bases’ HR statistics and elaborate the mission’s HR indicators
- Prepare necessary HR files in case of audits, and HR reports to the authorities
Mission 3: Ensure the follow up of the administrative management of international staff
Under the supervision of HRHOD and in collaboration with HQ GSP unit:
- Brief and debrief international staff on administrative issues upon arrival and departure
- Liaise with Immigration for the process of visa/resident permit for international staff
- Control and centralize break/leave requests and time sheets
- Manage the flight tickets for the break/leave of expatriates
- Follow up on the end of contract dates (and prepare amendments at the request of HOD = phase 2 HR project)
- Be HQ focal point for the administrative follow up of the international staff
- Prepare monthly per diem calculations and transfer the information to the Financial Manager of each base
- Ensure the follow up of the Child Allowance, couple and family status
- Update the individual follow up and expatriate movement files
- Inform the international staff and follow up on the return form to HQ
Mission 4: Provide for the recruitment and training of all employees and promote career development
Under the supervision of HRHOD and in collaboration with the bases’ HR Managers:
- Plan recruitments and participate to recruitment interviews
- Ensure proper follow up of the procedures, implementation and respect of the annual appraisal planning
- Contribute to the construction of the annual training plan of the mission, to its implementation and to its achievement report
- Develop relationships with universities and partners in the frame of the recruitment and training policies
- Support the base HR Managers in the implementation of the tools and procedures for recruitment, appraisals, trainings and career management
Mission 5: Participate to the internal communication and to the sustainability of professional relations with external partners
With the support or by delegation of HRHOD:
- Organize, participate and/or animate staff information meetings
- Elaborate and communicate internal HR notes for the bases
- Receive staff requests and grievance and inform the HOD
- Participate to the meetings with local authorities and organizations (Labor Inspection, Ministry of Labor, insurances, social welfare, …)
- Represent ACF during external coordination meetings
Mission 6: Manage the Human Resources team and the home staff in capital
- Day-to-day management of the HR team in capital and home staff (guidance, follow-up, motivation…)
- Identify recruitment needs and recruit the team members
- Manage payroll and communication of payroll related issue to finance department as well as to the field office.
- Evaluating the performance and developing the skills of the team members
- Identifying the training needs of the mission and in developing training and managing training related activities of the mission in collaboration with the HR HOD
- Compile report of the department regarding payroll, and other from the team in the field bases and from capital.
- Supervise the HR Officer at the capital level.
- Perform any duties assigned by the line manager
Educational / Professional Background: BA degree in Administration/Management/Human Resources or related field of study from recognized university or college with 4 years related professional experience/Diploma in Administration/Management/Human Resources or related field of study from recognized university or college/with 6 years related professional experience respectively; Knowledge of collective and individual management fundamentals : local labor law/regulations, staff representation, conflict management, remuneration and social benefits, payroll and staff administration, recruitment, training, career management)
Required skills: Team management – organizational skills and management of priorities – good analysis skills – high sense of confidentiality - diplomacy – good relational skills – good English knowledge (oral and written) – computer literate (word and excel)
Specific knowledge:
- Able to develop a global and long term vision
- Be sensitive to others and to the environment
- Able to mentor and transfer its knowledge
- Able to argue, convince, lead a negotiation
Able to develop, maintain and mobilize a professional external network