Being an employee of the Norwegian Refugee Council (NRC) in Ethiopia the Finance Officer is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.
Roles & Responsibilities:
The purpose of the Finance officer position is to support NRC field office and make sure that finance department functions efficiently in the area of financial accounting, management, monitoring and reporting.
Generic Responsibilities:
· Implement financial systems and procedures according to Financial Handbook and other NRC policies at office level;
· Prepare bank accounts and cashbox reconciliations;
· Verify that vouchers and supporting documents meet NRC standards before payment;
· Ensure timely payment of staff salaries, contractors, suppliers and other expenditures;
· Ensure sufficient cash in the bank and in the cash boxes;
· Prepare monthly financial reports and send all relevant documents to country office;
· Ensure filing of all financial documents according to NRC standards;
· Train and develop finance staffs under his/her supervision;
· Prepare budget and budget revision;
· Support project staff in financial matters.
Specific Responsibilities:
· Be a Focal Person on all financial issues for NRC Jigjiga/ Dire Dawa;
· Ensure that accurate and timely accounts are completed and shared with finance department Addis Ababa by the 5th of every month in accordance with NRC financial policies and procedures;
· Prepare and arrange for bank withdrawals when needed with the approval of the Head office;
· Ensure safe custody of an adequate amount of petty cash float, to be issued in accordance with NRC policies and procedures;
· Responsible for implementing and monitoring of internal controls in order to ensure consistency of financial policies of NRC Jigjiga/ Dire Dawa;
· Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs;
· Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity on the invoices;
· Prepare and review of payment vouchers and invoices for accuracy and reconcile discrepancies;
· Follow cash advances and their purposes and ensure value for money when verifying accountabilities, and also ensure that accountabilities are prompt and cleared before reports are sent to Addis Ababa Office;
· Ensure financial documents from the field offices are timely received and put into the accounting system;
· Prepare and review of payment vouchers and invoices for accuracy and reconcile discrepancies;
· Follow cash advances and their purposes and ensure value for money when verifying accountabilities, and also ensure that accountabilities are prompt and cleared before reports;
· Responsible to follow up NRC bills for timely settlement;
· Make all payments including field payments after approval by the Area Manager and after compiling and verifying the accuracy of necessary documents;
· Coordinate financial matters with third parties like banks, vendors and tax authorities;
· Maintain open communication with FAM, program staff and others for all financial clarifications;
· Any other duties assigned by supervisor.
1. Generic professional competencies for this position:
· Bachelor’s Degree in Business Administration, Commerce, Finance or Accounting
· Minimum of 3 years’ relevant experience (NGO experience is advantageous)
· Previous experience from working in complex and volatile contexts
· Documented results related to the position’s responsibilities
Context/ Specific skills, knowledge and experience:
2. Behavioral competencies
· Planning and delivering results
· Empowering and building trust
· Communicating with impact and respect
· Handling insecure environment