1: Manage the operational logistics at Gambella base level
- Define and follow the logistics organisation of the base: chain of supplies, management of all equipment, management of fleet, Communication, rehabilitation, etc.
- Define and plan the logistic needs: work out the financial plan, check the purchasing forecasts for the base, plan and manage the logistics budget lines, check and analyse the expenses;
- Implement and standardize logistic procedures as defined in the Kitlog latest version;
- Recommend for definition of additional logistic procedures if necessary;
- Liaise with Country office and other departments concerning logistic aspects.
- Bring technical support in all aspects related to logistics
2: Implement and ensure performance of Supply chain
- Ensuring conformity with ACF procedures at each stage of the supply chain
- Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock).
- Advice, information and alerts on the processing of requests to the requesters
- Contributing to the Project Procurement Plan (PPP) and Supply Plan (SP) at the launch of new projects
- Receiving and approving the Procurement Requests and updating the Procurement Follow-Up
- Putting in place and arranging for purchases in a timely manner and in accordance with the ACF procedures applying to each purchase (Supply, Services, Work, Property)
- Controlling deliveries to sub bases and programs
- Control stock management (storage conditions, reporting, expiry dates) and stock movements
- Collecting data on the market and local suppliers
3: Implement and ensure the performance of facilities Management
- safety of the working and living environment
- provision and maintenance of logistical equipment
- security of logistical equipment, training and assistance to users
- provision of water and energy supplies for the functioning of the base and the living environment
- Undertaking or supervising the installation, maintenance and repair of logistical equipment
- Maintaining the equipment list at the base
- Assessing the needs for logistical equipment and ensuring proportional allocation
- Supervision of the energy sources and vehicle fleet management : maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)
4: Contribute to Security Management
- working with the Field Coordinator on the definition of a local security plan
- putting in place security guidelines for the base and ensuring they are properly applied
- Maintenance of an effective network, with local input, on contextual and security matters, collection and analysis of information to inform the risk and context analysis undertaken by the Field Coordinator
- Writing of the local security plan and transmitting to Field Coordinator for validation
- Security briefing and training of ACF teams
- Monitoring the application of security procedures, issuing reminders and alerting the Field Coordinator as and when necessary
5: Human Resources management and capacity building:
- day-to-day management of his/her team (guidance, follow-up, motivation)
-evaluating the performance and developing the skills of his/her team members
-Defining the Human Resources needs in his/her area of activity and producing the organisational chart of his/her team
- Taking part in the recruitment of his/her teams
- Organising and leading team meetings
- Working out and monitoring individual action plans for team members
- Managing planning operations, task sharing and coordination of work
- Managing difficulties in the team
6: Represent ACF when liaising with partners:
- Represent ACF when dealing with partners and official authorities;
- Participate to the logistics cluster;
Educational / Professional Background: B.A. degree in Supply Chain Management/Business Administration or equivalent field of studies and at least 5 years’ work experience on the similar position
Required skills: Experience in humanitarian work indispensable – Experience in management, in following through a programme, in evaluating security – Good organizer – Rigour – Good analytical capacity – Team spirit – Good communication and relations with people.