The job holder is responsible for the implementation of Human Resources and Administration policies in the project and the correct Administrative Management of all staff working in the project (National, International, etc.) and monitoring and ensuring compliance with local labor laws and following MSF standards.
§ Advise Project Coordinator on set up (org chart) and together with the HR Coordinator, update the project’s organizational chart and job descriptions
§ In close coordination with the Project Coordinator and the HR Coordinator, calculate the HR operational needs and the associated budget in order to efficiently ensure the required sizing and capabilities of the mission and to facilitate budget following-up.
§ Organise staff hiring, in coordination with the Project Coordinator, carry out amendments and contract termination formalities for employees at project level, according to labour local laws, archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance..
§ Assist the Project Coordinator, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.
§ Supervise/perform payroll procedures, ensuring that all data related to monthly salary calculation of national employees of the project are correctly entered in “Homere” software (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments.
§ Under supervision of the HR Coordinator, ensure the correct application of employment conditions in the project sites.
§ Support, in close coordination with the HR Coordinator, the project line managers in detecting training needs, in properly evaluating people performance and in potential identification, in order to improve people capabilities, and their end results contribution to mission goals.
§ Plan and supervise, in close coordination with the HR Coordinator, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
§ Together with the Project Coordinator, support the line managers in implementing the internal communication policies in order to boost staff active participation and MSF commitment.
§ In close collaboration with the Project Coordinator and HR Coordinator, applies the administrative procedures part of any Memorandum of Understanding (MoU) in force between local partners (eg. Ministry of Health, etc.) And MSF.
§ In close collaboration with the Project Coordinator and HR Coordinator, looks for the best options to avoid and/or solve possible labour conflicts in the project. Seek approval from the Project Coordinator and the HR Coordinator for any disciplinary measure (warning, dismissal) and for all settlements.
§ Ensures all staff in the Project (National, International, visits, etc.) is properly briefed and/or inducted.
§ Is responsible for all movements and/or accommodation of staff in the Project.
§ Ensures all HR/Administrative reporting of the Project (Homère, monthly closure, Sitreps, etc.)
· Bachelor Degree in Human Resource Management, Business /Public Administration or relevant field
· At least five years of relevant work experience in the same position, desirably with MSF or other INGO.
· Essential excellent command of English and Somali, both written and spoken, Amharic desirable.
· Essential computer literacy (word, excel, internet), desirable HR softwares
· Ability to organize and prioritize workload independently, using initiative when appropriate
· Detail orientated
· Ability to work with minimal supervision
· Pleasant and polite attitude at all times; ability to reflect the professional standards of MSF-Spain
· Ability to act as part of multi-cultural and multi-disciplinary team
· Interest in and commitment to MSF’s activities, enthusiasm to represent MSF to others.
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