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Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Finance and Administration Manager |
Code | 0025 |
Place of Work | Addis Ababa |
Programme/Unit | Household Economic Approach |
Monthly Salary in ETB | As per the organization scale |
No. of Positions | One |
Length of Contract | One year with possibility of extension |
JOB SUMMARY
The Finance and Administration Manager is responsible for overseeing project finances and other operational and administrative duties for a two-year contract funded by USAID which is designed to promote practical applications of livelihoods information in aiding the decision-making process, both on the emergency response and development planning sides, and building capacity for Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA) in Ethiopia. The Manager will supervise all contract management and reporting on program performance as well as provide financial and technical management to ensure best use of resources by preparing sound budgets, monitoring project expenses, and ensuring timely preparation of donor financial reports.
This Manager-level position is a key position on this program team and will report directly to the Chief of Party. The position will be based in Addis Ababa, but will require periodic travel across the region and program areas. The Manager will also need to maintain consistent coordination and teamwork with other senior positions and individuals working on this program as well as under the guidance of the COTR.
KEY AREAS OF ACCOUNTABILITY:
Monitor budgets to ensure that spending occurs as planned and that variances are anticipated, noted, and corrected.; ensure that key program personnel are aware of budgetary resources and are able to monitor their budgets respectively.
Ensure all financial plans, invoices, reports, and other documents are accurate, timely, and consistent with agency and USAID contract guidelines and regulations.
In close coordination with the finance/contracts staff, maintain and update all the financial documents (reports, plans) and ensure confidentiality of project financial information.
Review and consolidation of monthly financial reports for distribution to senior management.
Review and consolidation of monthly sub-office accounts and reports to ensure accuracy and to provide regular feedback to the senior leadership team.
Prepare any budget revisions and projections and respond to any questions.
Confirm availability of funds for all requests for payment or charges to contract.
Prepare quarterly reports, projections, and any other required donor submissions.
Review and submit reports to Save the Children headquarters.
Prepare a consolidated annual fiscal report, including a cumulative life of project report.
Ensure that an appropriate segregation of duties exists to ensure effective support of field operations and to protect the integrity of the country office finance and administrative operations.
Prepare and revise finance and operation guidelines in order that they adhere to Save the children international requirements.
Ensuring compliance with contractual obligations and deliverables in line with USAID regulations and Save the children international policies and procedures.
Manage the reporting component of the award including collecting timesheets and reconciling them with the financial reports; oversee other administrative duties as needed
Work closely with field office finance and administration staff to ensure compliance with project requirements and USAID contractual regulations.
Actively participate in all award specific audit and donor assessments.
Essential
Bachelor’s degree in Accounting, Finance, Business Administration or other relevant field and a professional qualification in accounting desirable.
8 years of relevant progressive experience, out of which 3 years in managerial positions.
A minimum of Seven years’ experience in the management of programs funded by the U.S. Government, including experience managing finance for USAID-funded projects, or other donors.
In-depth knowledge of USAID financial management rules and regulations, contract experience required.
Experience in supporting the development of organizational strategies, policies and guidelines.
Considerable experience in planning, organizing and implementing work objectives.
Considerable experience in people Management
Good skill in emotional intelligence and continuous self-learning
Very good skill in influencing others and conflict management
Excellent oral and written communication skills; Advanced skills in ICT are required.
Fluency in English is required.
Desirable
Excellent leadership skills and demonstrated ability to manage and work effectively in team situations.
Proven ability to prepare budgets, contract/sub-contracts and donor financial reports.
Demonstrated capacity and prior experience in supervising others as a coach/mentor to train staff and develop financial skills of colleagues.
Ability to travel to program locations within Ethiopia as needed.