Médecins Sans Frontières-Holland
Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.
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Define supply strategies, coordinate the implementation of the supply chain process and procedures in the project, supervise purchasing activities, inventory, storage and transportation of goods leaving or entering the project, according to MSF protocols and standards, in order to achieve a proper distribution of material resources in terms of price, quality, time and service, ensuring efficiency, accountability and transparency as well as contributing to shape the supply chain at local, regional and international level.
General
· Plan, organize and supervise supply chain related activities in the project, according to the context specificities, the operational needs and MSF protocols and procedures.
· In line with MSF’s protocols, policies, standards and guidelines, ensure the implementation, monitoring and evaluation of the validated mission supply strategy.
· Acts as a permanent auditor of the supply chain: as such, monitors the different supply processes as well as the use of tools and the accurate execution of the supply procedures and proposes adjustments where needed
· Ensures the stability of the supply activities within regular and emergency intervention of the Projects.
· Participate in the definition and update of annual project planning and budgets and revisions.
· Links with the finance department to make sure that all financial and donor requirements are correctly implemented and followed on.
· Coordination of the order cycles for medical and non-medical supplies, together with the Project teams as per MSF standards and guidelines, using the Total Stock Review (TSR) when appropriate.
· Participate in reports according to guidelines (Logistical Statistical Reports, KPI’s, Situation Reports (sitreps), etc.) and define and update the Country Supply Guideline
· Ensure technical support to all camp sites/location regarding supply related tasks
· Evaluates the HR-setup related to the supply team (team sizes, JD, organigrams, division of tasks and responsibilities), and participates in the selection, follow-up (training and coaching) and evaluation of the staff under his supervision.
· Offers a permanent technical support to the supply teams as well as to the other departments of the project (Fin, Med, …)
Ensures the following activities within the departments under his/her supervision resulting in an optimal service for the projects:
Purchasing and order management:
Coordinate, monitor and follow-up all national and international purchases and orders in the field. This function involves:
· Validate the use of the supply related third parties (suppliers, transport companies ….) proposed by the supply officers or purchaser, together with the technical referents when needed.
· Lead tenders and bidding contest according MSF procedures.
· Validates contracts concluded with local suppliers together in collaboration with the finance department and supervisor.
· Ensuring that purchasing procedures comply with the requirements established by MSF and local law.
· Centralizes project orders, approving national and regional purchases up to a pre-defined threshold.
· Coordinates after approval order processing, reception and dispatch, informing the departments on the progress.
· Identify the best possible transport of goods in terms of quality, price, service and time for each type of goods and destination as well as organizing the logistics of goods transport in the project ensuring compliance with the deadlines
· Centralizes monthly stock report, analyses them and takes the necessary actions. Closely monitor the stock level (medical and non-medical) related to monthly consumption figure, expiry dates, excess drugs and possible shortages in the project.
Administration:
· Ensures the correct implementation of the supply software and organizes training according to the needs. Ensures the quality and completeness of the Lx7 database.
Storage:
· Guarantees the standardization of warehouse management of both medical and non-medical
Inventories:
· In consultation with the immediate supervisor and in cooperation with Storekeeper organize 4 monthly (preferably, a week before 4M, 8M & 12 M) physical stock counts in the project.
Ensure inventory and follow-up of the project’s fixed assetsPlace of work: Tigray Refugee Health Project, Hitsats and Simelba, Tigray
Terms of employment: One year contract with a possibility of extension
Remuneration and Benefits:
- Starting gross salary: 22,607.00 ETB/Month
- Medical Coverage: 100% coverage
Deadline for application: Mach 2nd, 2017
· Education – Essential degree and specialization in Logistics/Procurement & Supply Chain management
· Experience – Minimum 4 years previous experience in Supply Chain Management and in organization of supply administrative procedures
· Languages – Mission language essential and local language desirable.
· Knowledge – Essential Computer Literacy (word, excel)
· Competencies:
· Organizing, planning and coordinating
· Problem solver, action oriented
· Team Management