1: Provide leadership in the area of activity
The Human Resources Manager is responsible for:
ü Monitoring and analyzing HR indicators in his/her zone
ü Support to Program Managers in the assessment of their needs
- Optimizing the HR response for his/her zone (respective base) by analysing indicators, making recommendations and providing information updates to the FC and also at the capital level.
- Making available all HR information needed for the elaboration of projects, training and monitoring Program Managers.
- Ensure to conduct general staff meeting at his/her zone (respective bases) and communicate the outcome to the FC and also at the capital level.
2: Provide Human Resources management
The Human Resources Manager is responsible for:
ü Implementing and applying the mission's Human Resources policy at base level
ü Implementing the mission's Human Resources procedures at base level and monitoring their application
ü Social dialogue at base level in collaboration with the Field Coordinator and the Head of Human Resources Department
- Recording data relative to variable elements in staff pay (working hours, advances against salary…) available at base level in the database, forwarding to the capital all information required for the calculation of pay and ensuring that salaries are paid.
- Supervising the HR assistant, in the management and monitoring of social benefits paid out at the unit (sickness benefits etc.) in coordination with the finance department. Ensure to document of medical benefit and others in soft copy.
- Monitoring the hours worked (holidays, overtime…), ensuring that guidelines are respected and keeping Managers and the Head of Human Resources Department informed; Also ensure to keep records of hard copies of Overtime sheets at the base level and also ensure to send on a monthly bases a copy of OT sheet to the capital level at the time of payroll preparation.
- Supervise/conduct the recruitment of staff in accordance with procedures laid down at mission level
- insure to induct new employees of administrative issues and human resources; Participate in training new ACF staffs about ACF Procedures and history;
- Prepare employee Identity Cards and keep record in the staff list;
- Follow-up the staff’s leaves: annual leaves, sick leaves... And ensure to keep track record of written record and send monthly, yearly, quarterly report to HR Capital;
- Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc;
- Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
- Sort all documents in the local employees’ individual files and check that all files are complete and updated in collaboration with the HR Assistant at the base. And ensure to send all documents (files) to capital level;
- Contributing to the development of the training plan for local employees together with the Head of Human Resources Department and supervising its implementation
- Ensuring that the individual assessment interviews for base staff take place according to the established timetable
- Carrying out disciplinary proceedings and dealing with disputes at the base with the validation of the Head of Human Resources Department
- Providing support to Managers in the resolution of Human Resources problems
3: Setting in place and following up collaboration and coordination in HR with the mission's partners
The Human Resources Manager is responsible for:
- Analyzing the risks in HR matters and formulating recommendations concerning the selection of partners
- Implementing and monitoring the modes of HR management in the framework of joint projects
- Establishing with the partner the HR aspects of partnership conventions and agreements
- Ensuring that the undertakings of ACF and its partners on HR matters are respected
- Playing a role in consolidating the capacities of partners where a need is identified
at base level, taking full advantage of all innovative practices in the management of partnerships
4: Manage the HR team in the base
The Human Resources Manager is responsible for:
ü Day-to-day management of his/her team (guidance, follow-up, motivation)
ü Evaluating the performance and developing the skills of his/her team members
- Defining the Human Resources needs in his/her area of activity and producing the organisational chart of the base accordingly and in validation with the HR HOD.
- Taking part in the recruitment of his/her teams
- Organizing and leading team meetings
- Working out and monitoring individual action plans for team members
- Managing planning operations, task sharing and coordination of work
- Providing for evaluation interviews for team members
- Providing technical support to the teams
- Identifying the training needs of team members
- Devising, organizing and leading training sessions
- Managing difficulties in the team
5: Facilitate the transfer of information and documents; Assignment:
- Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
- Translate administrative documents upon request;
- Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
- Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive all incoming documents (letters faxes…).
- Perform any duties assigned by your immediate supervisor.
6: Reporting and other
- Prepare monthly report that needs to be consolidated at the capital level on monthly bases.
- Ensure to transmit weekly recruitment status report to the Field Coordinator and all program manager’s at the base level
- Participate and follow up open litigation on the base at the direction of HR HOD and report accordingly.
- Perform any duties as assigned by line manager
Qualification/Level of studies: Degree/Diploma in Human resources or administration or related field from a recognized university/college with 3-4/5-7 years’ experience respectively. Experience in NGO setting and working in emergency program is advantageous.
Required skills: Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing- Team Player- Attentive to detail
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