Program Background:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The IRC has been working in Ethiopia since 2000, currently working in six regions in providing relief services to refugees, victims of drought, and war affected populations.
Position Overview
Under the supervision of Finance Manager, the Finance officer handles Document Reviews, cash Projection and Review Payroll preparation, follow up the finance Assistant tasks, assist Monthly Finance report in recording and preparation of reports, Handles the Finance Managers task when Delegated.
Summary Statement of Duties and Responsibilities:
Ø Ensures that all cash operation procedures and internal controls that are laid down in the Finance Manual are strictly followed.
Ø Reviews payment requests and Purchase Request to verify that all the necessary supporting documents have been attached and that the payments are for eligible expenditures as per the grant agreement.
Ø Makes sure that all payments are made after approval has been obtained from the designated official.
Ø Checks petty cash vouchers and the related documents submitted by the cashier for replenishment
Ø Carries out cash count at the end of each week and at any other interval as per the IRC Cash policy.
Ø Records all cash in office, petty cash and bank transactions on the Excel format using
Correct codes.
Ø Ensure all payment and related activities are in compliance with IRC policy, procedures and guidelines.
Ø Work closely with the HR/Admin for the preparation of payroll at the end of the month, and ensure staff salary is paid timely and correctly
Ø Actively participate on bi monthly financial report preparation.
Ø Prepare bank reconciliation for field office and share to Finance Manager every month.
Ø Liaison with field office bank on all banking issues.
Ø Ensure that statutory deductions are paid on time to avoid any penalty.
Ø Ensure that advances taken in a given month are liquidated appropriately.
Ø Handle the Finance Managers role when delegated.
Ø Follow up the status of balance sheet items receivable and payables of the Field office and bring to the Finance Managers attention to be clear out timely.
Ø Conduct a time sheet audit for field office.
Ø At the end of the month, compile all vouchers and financial documents and sends to Addis finance office through the most reliable means and check the arrival.
Ø Monthly track paid VAT from BPRM grants on standard format.
Ø Serve as technical resource person for the Finance department.
Ø Supervise all activities done daily in the Finance department.
Ø Review all Pos, payment requests Bid analysis and PRs for proper coding and budget adequacy before approval.
Ø Ensure the appropriate logistics/Procurements are completed prior effecting any payment.
Ø Act at all times in accordance with local law and standards of accounting practice.
Ø Review with the objective of gaining a clear understanding budget guidelines and instructions
Ø Review funding allocations to enable proper guidance to programs and proper coding.
Ø Receptive to training provided and to develop his or her technical and professional competence.
Ø Produce monthly and quarterly reports to be reviewed by Finance Manager.
Ø Assist in budget preparation at the field level.
Ø Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and sites on policy and procedures.
Ø In coordination with supervisor, carry out appraisals for staff in the department.
Ø Attend and participate in trainings identified/organized by your supervisor.
Ø Follow any new procedures and guidelines designated in circulars from Country Office.
Ø Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members.
Ø Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
Ø Perform other duties as may be assigned by Finance Manager.
Ø MA in accounting and finance with two years related experience
Ø BA Degree in Accounting and finance with four years related experience
Ø Diploma in Accounting and finance with six year related experience
Ø INGO experience is a plus advantage
Ø Familiar with basic computer application and SUN accounting software
Skills and Abilities: