1: Manage the Bank flows:
In collaboration with Deputy Country Finance Manger
- Handle Bank account management of BAA1ETB , BAA2ETB and BE41ETB /
- Prepare the cheque payment voucher as well as 2% withholding tax receipt (if necessary) accordingly
- Check the compliance of supporting documents presented for payment according to ACF internal procedure.
- Handle cash withdrawal from the bank
- Check base on monthly forecast before proceed to Cash transfer
- Keep records of every single transaction passed through cheque accounts.
- In parallel update the fund balance available in the bank account
- Perform Bank reconciliation in the bank book with bank statement
- Take follow-up of contracts renewal guesthouses/Offices/storage rentals for Addis/Bases, Inform to the supervisor for renewal.
- Handle staff provident fund deposit every month regularly immediately after paying staff salaries.
- Provide support for Assistance capital finance for handling of the 2 cash accounts movements in the capital: CAA2ETB/CE41ETB respectively
2 Take part in verifying the payroll
- Follow up on loans, Salary advance reimbursement as per HR rules and regulation.
- Verifying the data on staff payroll sheet before proceed to payment
- Verifying staff provident fund before deposit to the bank
- Verifying staff monthly income tax ,Staff pension contribution and Staff monthly Income tax before proceed the payment to Inland revenue
3 Reporting:
- Prepare monthly check Journals for each check account updating the transactions. Record the project codes/Chart of account/budget code and lines/third party codes, etc.
- Prepare the cheque reconciliation documents every month in regular basis.
- Consequently, prepare the Check account report every month and make ready to export to SAGA (accounting software).
4: Verifying field Account:
- Give support to field finance team in regard to any financial issue.
- Collect the monthly field reports regularly communicating with every base.
- Verify each transaction supporting documents.
- Give feedback on the findings to the base finance Administrator in terms of codifications recording of transactions etc.
- Communicate with field finance administrator, correct and adjust even retroactively each supporting documents. Each transaction supporting documents should fulfil all requirements (Clear, neat and should be official)
5: Checking Compliance of Internal procedures:
- In respect to ACF financial manuals, check the compliance of supporting documents before payment release and during justifications of collected invoices.
- In order to avoid any financial and legal risk during audit, check every formality (donors and external Ethiopian Audits requirement) within every transaction supporting documents.
- Do not release any Check/Cash or do not prepare at all for any payments request unless otherwise the supporting document fulfilled.
- Especially when the nature of payment is for Purchase/Service/and Work, check every document as per the threshold rule set-up inside the financial manual.
6. Achieving:
- Fully responsible for all financial files applying the achieving system
- Translate accounting documents as needed
- Using the monthly ledger, dispatch each invoices to each corresponding budget file classified per months.
- Each file should be prepared with partition along with each budget line.
- Each partition should have record of the total budget line expenditures
- Within each month and run-up of the sum of each payment voucher (Cash or Cheque)
- Label each file as program or structure financial vouchers with year/budget code/ and month as per the standard format set-up in the finance department.
- All taxes paid (Income tax/Withholding tax, other if any ) should be filed in a separate file in accordance to the name of the base/type of tax separately for each months.
7. Other
- Give support to field office when needed
Ensure good relations with financial partners (bank, tax office, etc.)
Educational / Professional Background: Degree/ Diploma in Accounting (related field)
Required skills: 5years experience in an finance and administrative post – Good computer skills – Professionalism – Good knowledge of EnglishLet Employers Find You
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