Job Title : Logistics and Administration Manager
Duty Station : Addis-Ababa, Ethiopia
Immediate Supervisor : Head of Support
NRC Guidelines to be observed : Code of Conduct
___________________________________________________________________________________________
All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.
Job Purpose Summary
The purpose of the Logistic and Administration Manager is to lead the Logistics and administration team in Ethiopia in the delivery of efficient, cost effective and quality logistics and administration services (Procurement of goods and services, warehouse, fleet, office, guesthouse, assets and liaison etc) in accordance with NRC standard and to support programme/project delivery.
Key Responsibilities
· Ensure that country set up comply with Logistical Handbook, NRC policies and donor requirements
· Implement NRC’s and administration logistics systems and procedures
· Training and support of line managers and staff with logistical and administrative responsibilities
· Management of the logistics and admin team
· Ensure anti-corruption focus in procedures and trainings
· Establish filing systems/archives according to NRC standards in all offices
· Initiate and maintain necessary leases, licenses and contracts with relevant authorities and suppliers
· Set the design of departmental objectives and standards
· Provide regular analysis and reports
· Manage and further develop the National Logistics and admin Department, with special emphasis on effective administration, procurement, transport, warehouses Offices/Guesthouses, security, and overall operations management.
· Provide leadership to the procurement team to ensure that all NRC Ethiopia procurements are finalised in timely and quality manner, ensuring compliance with NRC Logistic Handbook/SOPs and donor guidelines.
· Enforcing a No-Tolerance policy on corruption, in line with NRC Code of Conduct and Anti-Corruption Guidelines.
· Training and capacity building of NRC logistics and Admin staffs as well as partners, with particular focus on Team building
· Liaise with the Head of Program, Head of Support and Finance Manager to bring logs and Admin unit to the Finance and to the program departments in follow up of budget expenditures and management as well as systems and overall operations.
· Work with the NRC Ethiopia Security focal person responsible for security management, and with the regional Security coordinator and Advisor to ensure compliance with NRC Security Plans and SOPs.
· Participate in NRC management meeting and in interagency logistic and Admin meetings
· Proactively carry out the implementation of Performance Management including objective setting, performance review, upward feedback and personal development plans
· Build the capacity of the logistics and admin team across the country ensuring regular review of structure and systems
· Actively participate in the implementation of Audit activities
· Assume responsibility to develop and or encourage innovative and proactive approaches in logs and Admin departments
· Ensure that logs and Admin department staff are supported and motivated at all times.
· Assist with any other duties assigned by the Head of Support, as and when required.
Professional competencies:
Context/ Specific skills, knowledge and experience:
· Experience from working in complex and volatile contexts
· Documented results related to the position’s responsibilities
· Demonstrable ability to think creatively and practically to improve logistics management
· High degree of computer literacy and word processing and Excel skills
· Knowledge about own leadership skills/profile
· Excellent communication, facilitation, and team building skills
· Fluency in English, both written and verbal
· Excellent self-awareness, as well as strong analytical and critical thinking skills;
· Ability to plan workload and demonstrate accountability for outputs with minimal direct supervision;
· Good organizational skills including accuracy, consistency, attention to detail, tenacity, and the ability to work under pressure;
· Valid driver’s license