March 29, 2017
Internal/External Vacancy Announcement
World Learning is over 80-years-old global non-profit organization with operation in 77 countries. World Learning Inc. is an international non-Government Organization conducting educational, Health and development projects in the above mentioned number of countries.
World Learning Inc./Ethiopia (WLI/E) was established in 1996 basing its Country Office at Addis Ababa. WLE implements its programs in nine regions and two city administrations.
Mulu 2 Project: This project will support policies and programming to strengthen the HIV/AIDS response in at least one hundred workplaces within various sectors of Ethiopia’s economy including construction, mining, agriculture and manufacturing among others. Within and around workplaces, the project will aim to improve health -seeking behaviors, increase access to quality reproductive health and HIV prevention services, and strengthen the capacity of public and private organizations to develop policies and mainstream HIV prevention into the core business of their institutions.
World Learning Inc./Ethiopia (WLI/E) has an immediate opening for the following position.
Position Title: Operation Manager
Reports to: Director of Finance and Operation
Duty Station : Addis Ababa, with field travel as required by the duty
Staff Reporting to the Job Holder:
· Procurement Officer
· Store and Admin Assistant
· Custodian Supports/3/
· Receptionist
Job Purpose : The Operation Manager will be part of the Finance and operations team and provide support to overall Operation functions will establish and implement appropriate policies, internal controls and procedures for human resource, procurement, logistics, inventory management and other administrative matters of. S/he will foster and maintain positive relationships with managers and staff at all levels of the organization to ensure effective administration, definition, and delivery of all HR, procurement and administration-related policies and programs. The operation Manager participates in policy development and review and provides support to managers and employees in the area of policy interpretation and application for national/local employment laws and internal HR policies. This position requires frequent work with confidential information including employee information, compensation, and benefits and other sensitive operational activities.
Duties and Responsibilities
· Establish appropriate HR and administration information systems to ensure high quality and responsive management and administration of all HR and Administration support and service.
· Responsible for ensuring hiring, promotion, transfer, termination procedures are understood and followed.
· Assists Finance and Operations Director in compiling of reports in compliance with current legal requirements.
· Oversee annual performance review process. In coordination with Finance and Operations Director, facilitate job evaluation and grading process and coordinate periodic staff salary surveys to ensure a fair, equitable and affordable remuneration is established and applied.
· Engage in building, promoting and maintaining effective and open communication links with all staff to ensure that there are avenues for sharing feedback and grievances.
· Coordinate with department and line managers to assess their staffing needs and initiate the recruitment process as per policy.
· Ensure that the appropriate policy is applied for bidding, contracting and ordering of required materials and services; processing procurement requests of Projects and Departments through adherence of procurement guidelines; ensure timely payment and delivery of purchased goods and services as needed
· Oversee and coordinate bidding, contracting, ordering and purchasing of goods and services to ensure transparency and accountability.
· Ensure safe and proper storage of all items and accurate stock control records through regular visits, periodic inventory and reports.
· Approve warehouse issue vouchers, bid documents, purchase orders, tender awards and other documents.
· Chair bid/tender committee meeting, and review contract agreements
· Manage the effective use of organization’s vehicles to ensure good stewardship.
· Monitor the overall performance of operations staff
Required Qualifications:
· Bachelor degree in Management, Business Administration and any other relevant field of study.
· Four to six years of operation experience or
· Experience in an equivalent job, filling recruitment and HR coordination functions.
· Relevant experience in the area of procurement, logistics and administration activities
· Two to three years’ experience with human resources information systems.
· Two to three years of experience working with market-driven base compensation programs
· Excellent written and oral communication skills
· Demonstrated ability to prioritize tasks, manage projects, and meet deadlines
· Excellent judgment and decision making skills
· Ability to work with all levels within the organization and with a diverse employee population
· Excellent computer skills, including proficiency in MSWord, Excel and HR databases
· Ability to handle confidential information
· International HR experiences a plus.
· Experience working in an educational environment desired.