Call for Application
Open to Internal & External Candidates
Vacancy Number | IOM- CfA/0012/17 |
Position Title | National Finance Officer |
Duty Station | Addis Ababa |
Classification | Ungraded, equivalent to NOA |
Type of Appointment | Special Short Term Ungraded, For Six months with posibility of extenstion |
Estimated Start Date | As soon as possible |
Closing Date | 01.05.2017 |
Background:
Under the direct supervision of the Resource Management Officer and overall supervision of the Deputy Chief of Mission, Head of Programmes in Addis Ababa, the incumbent will be responsible for controlling and coordinating the financial functions of Ethiopian Returnees from Kingdom of Saudi Arabia Operation under IOM Addis Ababa office.
Core Functions / Responsibilities:
1. In coordination with the RMO, monitor and oversee the financial management for all activities related to the management of the KSA operation including the oversight of financial expenditures and accountability and undertake financial analysis and interpret reports of all activities for this specific Operation.
2. Assist RMO in the budget control process and analyze variances between budget and actual expenditures and outstanding commitments for this Operation.
3. Assist RMO in preparation of donor financial reports in accordance with IOM regulations and established procedures for the KSA project including adhering to varying donor formats.
4. Assist RMO in coordination with Project Managers, to prepare budgets for KSA returnees’ operation.
5. Assist RMO to maintain appropriate internal controls under this project to safeguard the Organization’s assets, control cash and prevent fraud, and ensure correctness and adherence to IOM accounting rules and procedures.
6. Ensure that vendor, customer and GL accounts are cleared in a timely manner and review all other outstanding financial matters with banks and suppliers.
7. Undertake quality control checks on the monthly accounts, ensure that all open items including bank reconciliations are cleared in a timely manner and review all other financial matters with banks and suppliers throughout the operation period.
8. Liaise with Procurement Unit for clearance of commitments due on/before closing of the operation.
9. Liaise with the RMO and HR Unit to ensure that salaries are correctly allocated to this operation consistent with IOM’s projectization criteria.
10. Oversee the settlement of travel claims to accurately follow DSA rate, exchange rate and IOM Regulations, with supporting documentation.
11. Liaise with IOM-HQ Geneva, MAC, PAC and other IOM missions to coordinate finance actions for the operation.15. Coordinate timely preparation of weekly KSA operation funding requests with effective estimation of KSA operation expenditures.
16. Take the lead in controlling quality provision of the financial services of the Ethiopian Postal Service and liaise on other activities based on the established service agreement for this operation.
17. Oversee payment and proper registration of the returnees.
18. Ensure proper internal controls are in place at all time.
19. Perform other duties as assigned.
Required Qualifications and Experience
Education
Experience
Languages
Required: Thorough knowledge of English & Amharic
Advantageous: Knowledge of local languages