Internal/ External Vacancy announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Procurement Assistant
|
Code | 0071 |
Place of Work | Addis Ababa |
Programme/Unit | Procurement |
Monthly Salary in ETB | As per the organization scale |
No. of Positions | 1 |
Length of Contract | One year |
JOB Summary
ROLE PURPOSE:
In addition to the routine procurement duties, Procurement Assistant is responsible in maintaining contracts with vendors; reviewing inventory; initiating and keeping track of orders; receiving, inspecting and distributing orders; filing procurement document; filling out damage claims and return orders; keeping daily records; and making necessary follow-ups on payments.
KEY AREAS OF ACCOUNTABILITY:
Assist procurement coordinators as well as procurement officers in maintaining appropriate documentation, tracking and filing of all procurement activities to ensure traceability of all documents and expenses
Ensure all procurement reports and updates, are in both hard and soft copy with backups are taken and documented.
Maintain a comprehensive central electronic register of all supply orders, and monitors procurement orders, trucking and trends across the program and projects and ensures all processes are appropriately documented and stored in the shared drive
Inspects purchased items against specification and/or samples, collect and delivers to store;
Follows up issuance of GRN, and updates procurement status report; Prepares payment requests and follows up collection of cheque by the suppliers;
Assist Procurement officers in preparation of Request for Quotations, Bid Analysis, and Purchase Orders and also follow up of delivery of the goods by the suppliers.
Facilitate suppliers’ payment request through regular and timely follow up with finance
Organize opening of Tenders and support the procurement coordinators in taking minutes and notes
Assist the data management and documentation officer in updating and disseminating the procurement trackers to the requesters