Job Title: Logistics Officer/Store Keeper (EPHIA)
Required # 2 (two)
Duty Station: Addis Ababa
Line Manager: Warehouse Officer
Project Duration: 18 Months
In partnership with the United States Centers for Disease Control and Prevention (CDC), ICAP will conduct Population-based HIV Impact Assessments (PHIA) in specific PEPFAR-supported countries. Each PHIA will define the status of the national HIV epidemic, guide allocation of resources based on evidence, and integrate capacity building of country stakeholders in the design, conduct, analysis, and use of PHIAs.
ICAP, in partnership with the Ethiopian Public Health Institute (EPHI) of the Federal Ministry of Health (FMoH) and the Centers for Disease Control and Prevention (CDC), is planning to conduct a PHIA to estimate the population-level impact of the national HIV prevention, care and treatment programs in Ethiopia. In addition to providing important programmatic information to the EPHI/FMoH and relevant stakeholders, this assessment of the national HIV program is of great value to HIV researchers and public health experts around the world.
More details on ICAP’s PHIA Project may be found at:
Overall Objectives for the Job:
Responsible for receiving, storing, shipping and distributing materials, equipment and products to various departments and project sites and keep up to date records.
Major Duties and responsibilities:
1) Receive incoming goods at the warehouse against Goods Receive Note (GRN) after inspecting them to ensure that they meet all the specifications in the purchase order.
2) Ensure that the GRN contains all the necessary information including origin, name & signature of person delivering, date, place of reception, description of goods received (use generic name & model - not brand), quantities of goods received, unit of measurement, any damages or shortages, name & signature of store keeper receiving stock, and special temperature control required.
3) Ensure that the concerned technical personnel is present while the goods are inspected for conformity to the Purchase Order before the GRN is released.
4) Store the received supplies safe and in the correct manner. Pharmaceuticals must at all times be out of direct sunlight and correct temperature according to manufacturer requirements on packaging.
5) Enter the new inventory onto the Electronic Inventory System which is shared with the rest of the program team. In the absence of Electronic Inventory, Bin Card must be used and the Electronic Inventory updated ASAP.
6) Update the inventory records on a real time basis.
7) Make sure that inventory items are stored appropriately with adequate protection against weather, insects & rodents, fire and theft. Store commodity groups separately.
8) Keep the storage place neat, clean and organized.
9) Issue items from warehouse after receiving a duly authorized stores requisition form or online stores issue approval (in case of Electronic System).
10) Before issuing the requested items, complete the Goods Issue Voucher or a Dispatch/ Deliver Note with all the required information and signatures including store location, name & signature of Store Keeper, date, description of goods delivered / issued, quantities of goods delivered / issued, unit of measurement, authorization signature, name & signature of recipient.
11) Make sure that the delivered items are as per the required specification or technical quality.
12) Collect Good Receiving Note (Model 19 forms) for each and every material sent out to health facilities and other recipients. Keep itemized documents for each material support.
13) Monitor stock consumption rate and request replenishment minimum 2 months before stock outs. PHIA purchase requisition is used for replenishment and must be approved by the Lab Advisor and Project Director before handed to the Procurement Officer for acquisition.
14) Implement any other task the supervisor may reasonably request is related to this job description.
15) Assist in the periodic physical count of items in the stores. This will include organizing materials in storerooms, grouping like items together, getting the stores cleaned before the date of count, segregating damaged items, and rearranging inventory items as necessary so that all like items are stored in the same location to prevent errors and misidentification of materials.
16) Perform other tasks as assigned by the immediate supervisor.
Desired Qualifications and Experience
Diploma in Purchasing and Supplies Management and 4 years of experience.
BA Degree in Purchasing and Supplies Management and 2 years of experience.
Required Qualification
BA Degree in Procurement and Supplies Chain Management or related field
Three Years relevant experience
High level of proficiency in relevant computer applications