Purpose of the Position:
The Cashier and Store Keeper is responsible for preparing all payment vouchers. She/he also prepares cheque payment vouchers after ensuring the availability of all appropriate source documents for payment approval and documentation. She/he provides support to the financial function of WAE Jara/Gololcha Woreda, Bale Zone Project in all aspects of financial control. She/he will be responsible for managing Petty Cash funds and responsible for store management of WaterAid Ethiopia Jara/Gololcha Woreda, Bale Zone Project. He/she also supports procurement processes in conformity with his role.
Primary Duties and Responsibilities
Cash management
Ø Performs the preparation of cash and cheque payment voucher based on approved documents and effecting payment from petty cash and cheque payments timely;
Ø Collecting of Cash and cheques from the staffs as well as from other organizations on Cash Receipts;
Ø Preparing cash receipts for those collections made through bank;
Ø Making stamp paid for both cash payment and cheque payment with supporting documents;
Ø Performing the payment of different workshop (training) payments organized by Water Aid Ethiopia/ Jara/Gololcha Woreda, Bale Zone project office;
Ø To follow up the settlement of temporary advance payments effected with suspense vouchers within seven days;
Ø Manage cash flow - to ensure that sufficient Petty Cash Fund is maintained at Project office for financing weekly expenditures and to request the replenishment of the fund before the balance is reduced to 15% of the float;
Ø Being responsible for keeping all cash and financial sensitive documents such as cash receipt vouchers and others in safe custody.
Store and Fixed Asset Management:
Ø Providing Fuel Coupons, mobile card & CDMA cards as per the staffs request after the approval;
Ø To maintain sufficient stock of fast moving office supplies and to maintain bin cards for every stock items;
Ø Identification of Fixed Asset & labeling of Tag No for Fixed assets & updating the stock record;
Ø To receive all purchased materials against GRN and to issue materials from store against authorized and approved GIV;
Ø To update the Fixed Asset Register Book;
Ø Participate on annual Inventory & Fixed Asset count for yearend for Audit purpose;
Ø Compile and sign the count documents;
Ø Conduct Petty cash count at the end of every month and keep records accordingly.
Others
Ø Review of procurement documentation and/or participate in procurement committees to help give assurance to field management on compliance and accountability
Ø Perform additional duties as assigned to ensure the smooth running of the project office and maintain team spirit of the finance team.
Education and year of experience:
Ø College Diploma in Accounting or Technical School Diploma in Accounting, Bookkeeping or related field;
Ø Minimum of 4 years relevant experience.
Knowledge, Technical Skills and Abilities:
Ø Good communication skill and appropriate knowledge in accounting;
Ø Good skills in computer application;
Ø Ability to act in a professional and ethical manner;
Ø Willingness to work under pressure;
Ø Firm belief in teamwork and gender equality and sensitivity to HIV/AIDS;
Ø Commitment to values and working styles of WAE.
Personal Characteristics / Skills:
The Cashier and Store Keeper should demonstrate competence in some or all of the following:
Ø Respect;
Ø Accountability
Ø Courage;
Ø Excellence
Ø Building partnership;
Ø Stress tolerance;
Ø Building commitment;
Ø Collaboration;
Ø People focus