A. JOB SUMMARY
Collects and maintains lists of major suppliers, current market prices for planning purpose, collects Performa invoices in sealed envelop and submits to his supervisor and/or procurement committee for analysis and recommendations, effects payments for approved purchases and collect purchased items after proper scrutiny as to conformity with specifications, handover purchased items to store keeper following the standard procedure.
B. RESPONSIBILITIES & TASKS :
· Purchases all goods and services of the Association in accordance with the purchasing policies and procedures;
· Collects and maintain lists of major suppliers and current market prices of frequently required commodities for planning purposes;
· Receive Purchase requisition from the division Head for further processing , and make sure the PR authorize by the appropriate authority;
C. Essential Qualities and Skills. :
· Good team player and team builder;
· Interest and demonstrate potential strong quantitative and qualitative analysis skills, with proven ability to work with financial software packages, such as Sun System, Logistics Management Information system(LMIS);
· Strong analytical skill with qualitative aptitude and quantitative aptitude, excellent numbering and statistical skills, cost-consciousness and strong problem-solving and auditing skills,
· Advice on appropriate area of improvement, ability to design new way of doing business in order to ensure adherence to standard requirements; ability to make logical and timely decisions ;
· Excellent report writing and communication skills;
· Other Computer Proficiency in MS word, EXCEL, MS-Access & SQL etc;
D. General :
· Good team player and willingness to work extra hours;
· Energetic and enthusiastic approach to work and willingness for frequent travel to field Offices and project areas;
E. Personality :
· Supportive and ethical;
· Pleasant and polite attitude at all times; ability to reflect the professional standards;
· Ability to act as part of multi-cultural and multi-disciplinary team;
· Dynamic and highly self -motivated;
· Excellent communicator at all levels;
· Able to work with minimal supervision and ability to withstand pressure
F. Attitude and Values:
· Working knowledge of IPPF and FGAE policies and guidelines and donor requirements; · Sound knowledge of the Governmental legislatures, Tax laws and CSA requirements; · A belief in the potential of all people to succeed if given the right support; · Willingness to multi-task and work on own initiative; · Supportive attitude to working with HIV/AIDS affected Community;
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A. Qualification: Diploma in Purchasing & Supply Mgt. & Grade 3 Driving License
B. Experience: 3 years relevant experience
C. Place of work: Addis Ababa Area Office