I. Position Details
Title: Admin and HR Assistant
Reports To: Admin & HR Manager
Supervises: -
II. Organization Overview
Amref Health Africa is the largest African-led international health development organization headquartered in Nairobi, Kenya. Founded nearly 60 years ago as the Flying Doctors of East Africa, has been serving to bring critical health services to remote communities. Amref Health Africa has been active in Ethiopia since the 1960’s. The organization became fully operational and registered in the country as an international NGO in 2002, and actively engaged in RMNCAH, WASH, communicable and non-communicable diseases, emergency programs with gender and health system strengthening as cross cutting throughout its projects and programs.
III. Program Overview
Transform/HDR (Health Developing Regions)is a USAID funded five years RMNCH project. The project will be operational in the four Developing Regional States (DRS) namely: Afar, Benishangul - Gumuz, Gambella and Ethiopian Somali Regional States. Transform/HDR will be implemented in partnership with Amref Health Africa, Intrahealth International, Project HOPE and General Electric with the overall aim to end preventable child and maternal deaths, and further contribute to the achievement of the goals of HSTP. It is a women, children and girl-centered project, designed to increase access to integrated quality high impact MNCH-FP services; improve heath seeking behavior enhanced by reduced gender inequalities; and improved evidence-based decision making and program learning with sustainable health system strengthening.
IV. Job Summary:
The Admin and HR Assistant will provide support related to administrative & human resources functions and responsible for efficient office management including project assets, equipment, vehicles, and project personnel files, employees performance management and consultant logistics. S/he also facilitates the recruitment of new hires and orientation on organization’s policies and procedures. She/he is responsible for ensuring transparency and accountability at all levels in all areas of procurement and logistics management.
V. Key responsibilities:
· Set-up and maintain an HR filing system in compliance with Human Resource policies, procedures, laws, standards, and government regulations. This includes personnel, medical and educational files.
· Set-up and maintain computer files including job descriptions, policies and procedures, and resumes.
· Ensure accuracy and timely submission of timesheets from all Ethiopia based staff. Also, cross check and maintain records for leave, holiday and vacation time.
· Assist with the development and implementation of new approaches, policies and procedures and HR forms to continually improve HR practices and administrative procedures.
· Participate in HR department meetings and contribute to HR related decision making processes.
· Assist with HR correspondence both in writing and via telephone.
· Help to maintain company organization charts and employee directory.
Administration
· Maintaining the office inventory and stationary supplies and utility services maintenance.
· Provide general support to the HR and Admin Manager including scheduling meetings, report writing, filing and any additional administrative support functions.
· Liaising with both external and internal contacts in coordination with the director to ensure follow-up and execution of planned activities. This includes but is not limited to Amref Health Africa collaborators, donors, partners, managers and staff as may be relevant
I. Qualification requirements
· University Degree in Human Resources or Business Administration or related field.
· At least 4 years of professional experience working in HR and Administration in NGO.
· Strong interpersonal and communication skills
· Demonstrated excellent personal integrity and confidentiality
· Strong organizational and time management skills
· Demonstrated ability in Microsoft Word and Microsoft Excel
Please quote the position in the subject matter and send your CV and application letter which should include contact detail of three work-related referees, including your current supervisor and HR person at ETrecruitment@Amref.or until June 30, 2017