I. Position Details
Title: Finance Manager
Reports To: Country Director – Amref Health Africa in Ethiopia (functionally to Chief of Party-Transform HDR program)
Supervises: Program Accountants, Senior Finance Officer
II. Organization Overview
Amref Health Africa is the largest African-led international health development organization headquartered in Nairobi, Kenya. Founded nearly 60 years ago as the Flying Doctors of East Africa, has been serving to bring critical health services to remote communities. Amref Health Africa has been active in Ethiopia since the 1960’s. The organization became fully operational and registered in the country as an international NGO in 2002, and actively engaged in RMNCAH, WASH, communicable and non-communicable diseases, emergency programs with gender and health system strengthening as cross cutting throughout its projects and programs.
III. Program Overview
Transform/HDR (Health Developing Regions)is a USAID funded five years RMNCH project. The project will be operational in the four Developing Regional States (DRS) namely: Afar, Benishangul - Gumuz, Gambella and Ethiopian Somali Regional States. Transform/HDR will be implemented in partnership with Amref Health Africa, Intrahealth International, Project HOPE and General Electric with the overall aim to end preventable child and maternal deaths, and further contribute to the achievement of the goals of HSTP. It is a women, children and girl-centered project, designed to increase access to integrated quality high impact MNCH-FP services; improve heath seeking behavior enhanced by reduced gender inequalities; and improved evidence-based decision making and program learning with sustainable health system strengthening.
IV. Key Responsibilities
§ Ensures that the accounting records of the organization adhere to USAID rules and regulations, the organizational policies, procedures and guidelines and the governing rules and regulations of the Ethiopian government
§ Designs and uses sound internal financial control system to safeguard assets, records and documents of the organization
§ Ensures efficient and effective financial handling and processes
§ Ensures the communication of finance policies and procedures within the organization, and with other stakeholders as necessary
§ Identifies departmental and individual financial management training needs of staff and delivers customized trainings to address the identified needs
§ Supervises and checks all financial activities including payments, transfers of funds, payroll, controlling cash and other current accounts, bank reconciliation statements, liabilities for correctness & timely delivery
§ Checks that payment requests are made according to agreement and from the appropriate fund
§ Reviews payroll preparation for accuracy
§ Ascertains that program/project payments are made within the grant period and per approved budget line items
§ Checks the replenishment of the petty cash fund and manages proper use
§ Ensures that required documentation and authorization is present to effect payment
§ Ensures the timely settlement of advance payments and Amref Health Africa-Ethiopia obligations (taxes, provident fund etc)
§ Prepares and submits monthly electronic and hard copy reports with supporting documentation to relevant offices
§ Monitors operating/administrative expenses and external funds and identifies issues for discussion
§ Ensures that all financial and accounting related files and records reflect high professional standards
§ Prepares cash flow forecasts on monthly and quarterly basis and plans for timely preparation and replenishment for local partners and others as necessary and applicable.
§ Assists regional staff with budgeting out activities in accordance with the workplan prepared by the project teams
§ Compiles and keeps all relevant data for budget preparation and review
§ Manages and monitors TRANSFORM HDR program budget utilization in close coordination with USAID grant support staff.
§ Monitors and determines weighted monthly exchange rate
§ Ensures sufficient funds are available at all times to meet Amref Health Africa and Transform HDR program needs by submitting monthly cash advance requests
§ Ensures the timely transfer of cash to Amref Health Africa-Ethiopia Regional Offices
§ Ensures timely deposit of all collections
§ Prepares monthly bank reconciliation statements for Country Office bank accounts
§ Checks the preparation of monthly bank reconciliation statements for regional offices bank accounts
§ Ensures that proper reports and documents are prepared for the auditors.
§ Facilitates the work of external audit and provide all necessary books and accounts for the audit purpose.
§ Answers queries of external auditors while doing the field audit work and during review.
§ Provides regular support and supervision to staff under his/her direct line management
§ Completes performance planning, monitoring, and annual performance appraisals of direct reports
§ Builds the technical capacity of staff under direct line management and delegates tasks for the efficient performance of activities.
§ Participates in coordinating monitoring visits and site support as and when deemed necessary
§ Performs other duties as assigned by the supervisor
I. Qualification Requirements
§ MA/BA degree in accounting, finance or related field
§ Accreditation from a recognized association is highly desired
§ 6 years of experience in finance and accounting, with at least 3 years in a managerial position.
§ Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
§ Excellent and proven experience in planning and firm belief in teamwork
§ Knowledge of managing multi-donor funds
§ Knowledge of USAID rules and regulations
§ Full and up-to-date computer literacy, with a knowledge of QuickBooks, preferably multi-currency
§ Demonstrated writing, presentation and report writing skills
§ Fluency in written and spoken English language
§ Ability to work an irregular schedule on occasion with the ability to travel when necessary.
Please quote the position in the subject matter and send your CV and application letter which should include contact detail of three work-related referees, including your current supervisor and HR person at ETrecruitment@Amref.or until June 30, 2017
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