ESSENTIAL JOB FUNCTIONS:
· Understanding and follow the Mercy Corps warehouse policy and Procedure.
· Ensure the timely delivery of commodities to respective Programs in coordination with emergency program staff.
· Receive and inspects commodities upon delivery and as per the description on the waybill or dispatch note and rejects inadequate, broken, lower quality and other items not meeting the requirements of the order; and maintain a record for each item.
· Dispatch/Issue food and non-food commodities and other relief materials from the warehouse based on the appropriate procedure and as per the dispatch plan; and arrange transportation to the distribution center in coordination with MC support and emergency team and update the record..
· Prepare reports on a monthly base; perform regular physical inventories of commodities in the warehouse.
· Ensure the smooth operation of the warehouse in coordination with the emergency team;
· Interacts with transporters in the receiving and inspection of goods and liaise with program and support team to ensure smooth dispatch of commodities.
· Prepare reports of monthly stocks, end of grant stocks, and other physical counts, as instructed by supervisor.
· Maintain manual and electronic copies of inventory list; and update records daily;
· Generate the commodities movement way bills/dispatch notes and gate passes.
· Assist programs in the daily activities when necessary;
· Collect the beneficiary distribution lists; review if all the necessary information is included; reconcile with the records and handover to the concerned staff.
· Perform random weight checks of goods received; report all shortages and/or damage.
· Ensure the proper filing of all warehouse and commodity management documents.
· Produce weekly and monthly stock losses reports, commodity receipt and dispatch reports. Develop a rational filing system for rapid retrieval of documents.
· Review Delivery Notes (e.g., Waybills, Goods Received Notes) and produce loss reports and submit all verified documents to the supervisor for approval.
· Supervise cleaning, maintenance and repair of the warehouse. Conduct regular warehouse inspections to check for the presence of insects and rodents.
· Ensure accurate and neat stacking of commodities. Train laborers on good stacking methods and commodity handling practices.
· Handling cash and facilitate payment for daily work.
· Take delivery of goods/commodities when projects phased out.
· Perform other tasks as identified and judged necessary by MC Emergency Response Program team.
· Other duties as assigned
· Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Ethiopia.
KNOWLEDGE AND EXPERIENCE:
· Diploma in Purchasing and Supplies Management, Accounting, Management, Business Administration or related field.
· Three year experience as a store keeper.
· Training certificate in warehouse management, supply chain management or related areas and Experience in Emergency warehousing is an advantage.
· Proficiency in Somali and working knowledge of English is desired.
· Demonstrated knowledge and understanding of generally accepted commodity accounting principles is preferable.
· Strong analytical and problem solving skills
· Ability to prioritize and manage multiple tasks simultaneously
· Willingness and ability to perform other duties as assigned
· Willing to travel to remote areas
· Area experience in Somali and other pastoralist