Internal Vacancy Advertisement
Job Announcement Number: SCI/SAH/041/2017
INTRODUCTION
Save the Children (SC) has an opening for the following position. If you are interested to join our team, please review below position specification and requirement to help you make a decision.
Job Title | Assistant Financial Accountant |
Place of Work | Hawassa |
Monthly Salary in ETB | As per the organization scale |
No. of Positions | (02) Two |
Length of Contract | Up to December 2017
|
Save the Children believes every child deserves a future. In Ethiopia and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Effects all cash and check payments as per approval and authorization. Maintains petty cash register and bank register for check books. Prepare petty cash document for on time replenished.
JOB Purpose:
The purpose of the Assistant Financial Accountant position will assist the Financial Accountant to carry out activities in finance including petty cash management. She/he will assist with quality control, financial reporting and monitoring. The role holder will also provide assistance in ensuring appropriate systems and procedures (payroll, cash management, vendor payments, budgeting and other related to financial management) are in place to properly disburse, account, budget and report project funds which are cost effective, timely, have proper internal controls and comply with SCI internal policy procedure.
KEY AREAS OF ACCOUNTABILITY:
Job specific roles and responsibilities
Prepares bank payment voucher for approved payments and effect the payment.
Ensure supplier/vendors are paid on time and legal receipt is received for all effected payments and attach to the payment documents.
Handle petty cash of the field office and maintain proper petty cash recording/register
Prepares petty cash payment voucher and effects approved cash payment up to petty cash limit of the program.
Follow up on staff work advance and travel advance to be settled timely.
Properly coding of all bank and petty cash transactions as per chart of account coding classification.
Collect cash with appropriate voucher and deposit cash collections intact to bank account.
Ensure safe custody of Filed office’s Petty Cash fund, uncollected cheque, new cheque pads & bid bonds, and other legal documents related to finance.
Prepare General Ledger and Cash Offline Spread sheet (GLACOSE for all transactions that to be reviewed and posted by the Financial Accountant
2.Child Safeguarding and other KPIs:
Providing orientations on Child Safeguarding for HEWs, HDAs, communities and project beneficiaries;
Ensure for timely reporting of any suspected/concerns on fraud and child safeguarding issues;
Ensure for timely reporting of the security situations in program implementation area;
Ensure child participation in project monitoring and evaluation through invitation for meetings, joint supervision, workshops etc;
Ensure for complaint are appropriately received and responded timely;
Ensure for consistent reporting of any humanitarian situations in project implementation area;
3. Reporting:
On monthly basis produce community mobilization report and summit to line/project managers;
Monthly basis produce activities conducted on child safeguarding and report to line/project managers;
Monthly basis produce humanitarian situation report and submit line/project managers;
Monthly basis produce complaints received and managed and report to line/project managers;
Prepare and submit regular activities achieved on child participation in project implementation, monitoring and evaluation and report to line managers/project manager;
Prepare and submit feedback reports submitted to partners;
Produce case stories on monthly basis and share to line managers;
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
Ambition:
Collaboration:
Creativity:
Develops and encourages new and innovative solutions
Willing to take disciplined risks
Integrity:
MINIMUM QUALFICATION, EXPEREINCE, COMPETENCIES
QUALIFICATION
BA degree in accounting or equivalent combination of education and work experience
EXPEREINCE
KNOWLEDGE SKILLS AND ABILITY
COMPETENCIES
SC Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases.
Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.
Networking: Builds and use sustainable relationship to support the work of save the children
Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
Communicating with Impact: Communicates clearly and confidently with others to engage
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