Job title: | Programme Operations Manager (POM) |
Current location: | The Brooke Ethiopia (BE) Country Offices, Addis Ababa (with frequent travel to the field) |
Reports to: | Country Representative (CR); |
Staff managed by this post: | Two Programme Coordinators and Communication Officer. |
Main Responsibilities of the Job: | Management and coordination of BE’s programme work:
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Main Functions and Tasks:
1. Programme Development:
· Facilitates and coordinates the annual planning and budgeting process, including the organisation and consolidation of annual plans and budget (narrative, log-frame and budget), with clear indicators for follow up and result tracking, in order that programme objectives are met.
· Ensures that the necessary support (from the different units of the Country office) is provided to projects and partners in the process of developing annual plans and budgets.
· Identifying and facilitating appropriate support to build the capacity of field Programme Staff.
· In consultation with the CR and other SMT members, identify potential growth and expansion geographic areas.
· In collaboration with the Programme Quality and Technical Support Department, coordinating and organizing scoping and baseline assessments for new programme/project areas.
· In collaboration with the CR, coordinate and facilitate multiyear programming processes (for Brooke and for Ethiopian Government requirements).
· Facilitate and organize project/programme agreements and signing with relevant government authorities.
· In collaboration with the CR and the Programme Quality and Technical Support Department, coordinate and facilitate the development of concept notes and project proposals, and budgets for potential donors (Restricted Funding).
· In collaboration with the CR, develop strategies and plans for BE’s engagement in Disaster risk management/ Disaster risk reduction as related to equine animals.
· In collaboration with the CR, develop policy influencing/advocacy related strategies and plans for BE.
· Initiates and facilitates the development, adoption and expansion of innovative programme approaches and works to increase effectiveness, efficiency and impact of the country programme.
· Develop participatory approaches for development of new work.
2. Programme Implementation and Budget Management:
· Support and coordinate the development of project implementation plans from annual planning, through any revisions by project staff in relation to budgets and timelines.
· Identify support needs of the field staff and partners for programme implementation and facilitate support from other in country departments (technical support, finance) as well as Brooke UK technical teams.
· Take the lead role in the implementation of disaster related/ emergency related strategies and plans.
· Support the CR in the implementation of the policy influencing plans of BE.
· Identify gaps in implementation and provide/facilitate support to address implementation gaps
· In collaboration with the Finance Team, support and coordinate budget phasing and forecasting for projects and consolidate budget phasing for the country programme as a whole.
· Support the Finance Team to make timely transfers of funds to projects and partners as per the plan and phased budget, based on monitoring of programme activities.
· Support and ensure that budget variances are clearly identified and explained.
3. Monitoring, Evaluation and Reporting:
· In collaboration with Programme Quality and Technical Support Department, develop and maintain efficient programme monitoring and evaluation system and practices in line with the Brooke’s MEAL framework.
· In collaboration with Programme Quality and Technical support Department, provide support and build capacity of programme staff in programme/project monitoring.
· Facilitate and coordinate project/programme evaluation as required for internal, government, Brooke UK or donor Purposes.
· Develop/update appropriate reporting formats and procedures as per the current requirements of Brooke UK and government authorities .
· Facilitate and support periodic reports preparation (quarterly, biannual, annual) by project staff and consolidate for the country programme as a whole as required by the Brooke UK, and relevant government authorities.
· Ensure regular collection of case stories, pictures and other documentation of project works and results that can be used for different purposes, including provision to UK office and donors.
4. Leader of Programme Management Team
· Represent the programme team in the SMT
· Excellent line management and support of two programme coordinators, and the communications officer.
· Ensure that in turn, all the field programmes (projects) are properly and effectively managed and supported.
· As a key part of the Senior Management Team (SMT), actively engage in the strategic leadership and decisions of the country programme
· Facilitates smooth and efficient communication and working relationship between project offices, and Addis office, and where appropriate, with Brooke UK.
5. General
a. Perform such additional tasks as may reasonably be required by the Country Representative.
b. In undertaking the role, comply with all Brooke global and country policies and procedures.
c. The role requires regular in-country travel, sometimes at short notice.
d. This list of tasks may not be exhaustive and will be reviewed from time to time.
Knowledge and Experience
- Post Graduate Degree in an appropriate field such as Development planning, Project management, or relevant social science fields (international development, economics, management, etc) .
- At least five years of experience of programme management in the NGO sector
- Proven experience in programme/project development.
- Proven experience in report writing.
- Ability to work independently and think innovatively and strategically, as well as work collaboratively.
- Proven experience of Monitoring and Evaluation (M&E) and its application within annual planning processes
- Experience in Disaster Risk Management/emergency response programmes
- Experience in policy Influencing works
- Commitment and enthusiasm for the Brooke’s mission and values in promoting equine welfare.
- Knowledge of basic Animal Welfare (AW) concepts and the importance of working equines to households / the economy.
- Experience of managing subordinate staff
Skills and Abilities
- Excellent IT skills, especially MS Word, Excel and other MS Office applications
- Excellent analytical and critical thinking skills.
- Strong interpersonal skills and ability to manage complex and sensitive organisational relationships.
- Fluency in English and Amharic (spoken and written).