Job Description
SUMMARY STATEMENT OF DUTIES AND RESPONSIBILITIES:
· Under the supervision of the HR/Admin Manager, the HR/Admin Officer provides general Human Resource support for the Admin & HR department. He/ She will be responsible for managing HRIS /Workday/, payroll and related payments.
Detailed Responsibilities and Tasks:
Human resources:
· Maintain a thorough knowledge of IRC personnel policies and assist in implementation of policies in every camp of Melkadida Field Office.
· Under the guidance of the HR Manager, provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues.
· Partner with HR Manager, plan and respond to the recruitment needs in timely fashion.
· This includes: planning for staffing needs for the upcoming projects in pipe line or approved by the donor.
· Advice Supervisors with reviewing job descriptions, posting job advertisements, screening applicants, conducting job interviews/written tests, reference checks, extending job offers, and ensuring new employee’s paper work/hire pack is processed accurately.
· Participate in recruitment process. Posting positions in appropriate media, CV review, interviewing, reference check, job offer, leading the orientation and travel arrangement.
· Ensure that recruitment process is fair and transparent and in line with IRC Global HR policies and procedures.
· Ensure proper orientation for all new staff with periodic follow up field visits for additional support to field teams; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
· Promote and uphold THE IRC Way: Standards for Professional Conduct.
· Provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues.
· Preparation of Insurance payments, collection & submission of receipts and forward for HR Addis to be reimbursed, follow-up and distribution of the reimbursed amount to the staffs.
· Ensure to maintain updated insurance tracking (the payment tracking and report on a monthly basis)
· Ensure updated workday database of national employee’s personnel data for the Melkadida Field Office employee personnel data on a daily basis. Make sure that new employees’ data is up to date on workday before sending employee contract agreements.
· Responsible for preparing monthly payroll and maintaining payroll related documents and information are kept properly.
· Focal person of pension documentation for the Melkadida Field Office. And prepare pension payment in timely manner.
· Prepare back payments, payroll adjustment for open and definite period employees.
· Prepare severance payment for open and definite period employees.
· Ensure updated tracking for back payments and communicate them timely.
· Responsible to collect, check and maintain timesheets for the field office and forward the original to HR-Addis with remaining of copies at field.
· Ensure that all personnel documents of staff is updated and maintained in the personnel files.
· Maintain good working relationships with other organizations and provide feedback to management on HR issues.
· Supervise staffs under such as HR/Admin Assistant and ensure all administrative duties are performed satisfactorily. Conduct performance evaluation timely. Responsible to look into training needs for HR staff under direct supervision.
· Work on special personal projects assigned by HR/Admin Manger or field coordinator.
Administration:
· Assist in preparation of vouchers for payment in relation to HR.
· Write personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
· Responsible to send list of all new employees and their families for Insurance every week.
· Performs any additional tasks as assigned to him by his/her supervisors.
Job Requirements
Minimum Requirements
· University Degree/College Diploma in Human Resources Management, Management, Business Administration, Accounting or related
· 4 years experience for degree holders and 6 years of experience for diploma holders in office administration and human resources management.
· NGO experience in Human resource is preferable.
· Strong organizational skills
· Computer literate especially word and excel.
· Excellent in English and Amharic both speaking & writing.
· Ability to work under pressure
· Experience in working with multicultural and diversified workforce.
· Working experience in HRIS is preferable.
· Excellent representational skills.