The Office Assistant is based in Addis Ababa and reports to the Office Manager. The Office Assistant is responsible for the smooth and efficient management of daily office operations.
Major Duties and Responsibilities:
Provide efficient and effective administrative support all staff members.
Handle Procurement – handles all purchases, collects quotations, make bid analysis and purchase order.
Manage insurance policies –Medical & PA insurance.
Assisting with scheduling, coordinating and serve as administrative point of contact for all events, tours, training, and other activities.
Plan and Schedule logistics for all events (meetings /workshops /training)
Assist program staffs with preparation of reports, presentations, and correspondences.
Handling all inquiries on the phone and face to face, supplying relevant information regarding the organization to visitors, staff, vendors, partners, and others.
Building a positive relationship with vendors, couriers, and other regular external company contacts.
Monitoring and maintaining office supplies inventory.
Maintaining a safe and secure working environment.
Performing other duties as assigned.
Job Requirement
Minimum Qualifications:
Bachelor’s degree from a recognized University;
3-5 years of experience of office management experience within NGOs, preferably supporting USAID projects;
Very good understanding of Microsoft Office (Word, Excel, PowerPoint) and Outlook.
Excellent organizational skill;
Fluency in English and Amharic;
Good team player and strong interpersonal skills;
Excellent interpersonal and networking skills coupled with the ability to build strong and effective relationships with stakeholders, clients and colleagues
A self-starter who can work independently with minimal support but can also work in a team with varying focus and demands