The incumbent will be responsible for processing requests for purchases and managing inventory levels of the company including preparing purchase orders, identifying suppliers and responding to supplier inquiries, verifying accuracy and prioritizing requests, comparing prices and specifications, identifying cost savings and negotiating, creatively researching new suppliers. The role has responsibility for managing the suppliers and maintaining proper supplier relationship management into the company. It will involve monitoring and evaluate the performance of suppliers along with the proper execution of their supply and service contracts. This role coordinates import & export clearance, inbound and outbound processes to in-market warehouses and document retention and record keeping in line with national regulations to ensure customs compliance and accommodates DIFOT deliveries. Role Accountabilities - This role will closely support the Procurement & Planning Manager in driving the Function acting as a leader by implementing the necessary procurement tools and assist the implementation of the strategy. - Manage the import process as required, coordinating delivery and processing payments for the vendors orlogistics providers - Work closely with the customs brokers to ensure import & export procedures, clearance, and duty payments are compliant with local regulations. - Monitor incoming arrivals ensuring that the transport providers are delivering the consignments to the external third party warehouses within the free times available thus avoiding extra costs to the business. - Resolve any clearance issues in-market that cannot be resolved by Custom Brokers - Oversee the service of Customs Brokers in-market and highlight any issues to the Supply Chain Manager - Ensure any documentation that is required to be held in-market is accurately stored and filed - Coordinate any custom audits as and when required, including arranging dates and ensuring the appropriate documentation is available - Review customs entry documents for accuracy and highlight any discrepancies to the respective authorities requesting corrective action. - Validation and approval of incoming Vendor invoices in accordance with agreed rate schedules with shipping carriers, customs brokers, and transport providers - Resolution of import & export issues with health authorities and customs. - Manage and control inventories, obtain cost-savings, manage imports, and coordinate logistics. - Responsible for constantly updated import information, documentation, and compliance in execution. - Identify & implement cost savings by doing market research and making sure that the best purchase prices are obtained from suppliers - Supporting the Function’s compliance, control and Audit agenda. - Process purchase - Manage payments via the finance department - Manage transport & delivery of goods - Management of Inventory & Internal controls - Reporting on overall company expenditures, new suppliers, transport routes, and other important information - Manage outsourced logistics service providers |
- First degree in Procurement and Supply Management
· At least 5 years of relevant experience
· Statutory understanding
· Strong financial and accounting knowledge
· Stock management Experience
· Sourcing experience