SNV Ethiopia is a Dutch based not for profit organisation registered as foreign charities under The Charities and Societies proclamation no 621/2009 and section 4 of the proclamation. SNV Ethiopia works in in partnership with multiple donors and government agencies mainly in three sectors including Agriculture, WASH and Energy as part of alleviating the poverty situation of needy people. SNV Ethiopia has been operational in Ethiopia since 1974 as bilateral organisation under the Embassy of The Kingdom of Netherlands. As of 2003 we globally became independent and operating in Ethiopia registered as foreign charities. SNV’s primary partners in Ethiopia are government agencies and private commercial companies both at Federal and Regional states. We currently have an established 4 satelite offices (Amhara, Oromiya, SNNPR, and Tigray). Our project implementation surpasses the four regions and we currently implement in all of 8 regional states and Addis Ababa.
Using its value chain and market for all model, SNV works to expand and enhance regional capacity in improving the livelihoods, income and wellbeing of our target beneficiaries through our diversified multifaceted local solutions. We are also providing technical assistance and support for program management, coordination, implementation, and monitoring and evaluation as well as government agencies to institutionalize best experiences and ensure sustainable growth and development.
SNV Ethiopia Jan- Dec 2017 operational budget is around Euro 11 million.
Objectives and Scope of the Audit
The objective of the audit is for the auditors to conduct audit reviews as follows:
1. The auditors shall express an independent professional opinion as to whether the financial statements present fairly, in all material respects, the financial position of SNV Ethiopia in accordance with the International Financial Reporting Standards for Small and Medium Entities (IFRS for SMEs) and the requirements of Charities and Societies (ChSA) Proclamation under 621/2009 in Ethiopia.
2. The audit shall be carried out in accordance with the International Standards on Auditing (ISAs) as issued by the International Federation of Accountants (IFAC). The auditors in their duties shall comply with the duties imposed upon them by the Audits Professions Act and the ChSA regulations in Ethiopia.
3. Management letter-The Auditors should submit a management letter after the completion of the audit in which auditors will:
a) Identify specific deficiencies or areas of weakness in systems and controls, and make recommendations for their improvement in line with ChSA standards;
b) Examine on test basis that appropriateness of supporting documents, records and books of accounts relating to all project activities;
c) Include management responses to audit findings and recommendations;
d) Any matters that come to the auditor’s attention during the audit that might have a significant impact to the implementation of the programme.
e) Examine, assess and report on compliance with the terms and conditions of the agreement between funding partners and SNV Ethiopia and applicable laws and regulations within accounting and taxes in the Ethiopia;
f) The auditor shall report the identified amount in case there are any missing supporting documents;
g) Any matters that come to the auditor’s attention during the audit that might have a significant impact to the implementation of the programme.
h) If SNV Ethiopia channel funds to other organisations, the auditor shall examine if SNV Ethiopia has followed funding partners audit requirements in the next step and have satisfying routines/resources for acting on received audit reports from these organisations.
i) Ensure the 70/30 regulations implemented accordingly.
4. The audit reports shall:
a) Contain details of the method and scope of audit and assurance that the audit was performed in accordance with International Standards of Auditing and by a qualified auditor.
b) Signed by the auditor responsible stating the title.
c) Written in English
d) Issued in soft and hard copy for circulation to the relevant government agencies (ChSA) and partners and 6 stamped official hard copies (3 audit report with recommendation and 3 copies of management letter) will be produced and delivered to SNV Ethiopia for files.
5. Responsibility for preparation of Financial Statements
The responsibility for preparation of the annual financial statements lies with the SNV Ethiopia CFC and management.
a) Directors will prepare the annual financial statements in accordance with IFRS for SMEs/ Foreign Charities.
b) Management is responsible for implementation of accounting, administrative and financial procedures documented in the SNV Corporate and Ethiopia manuals.
c) SNV Ethiopia financial year end runs from 1st January to 31st December.
d) Rotation of auditors will be done at least after each years at the discretion of the SNV Ethiopia management and Country Directors, but the engagement with one audit firm will not exceed 3 years consecutively.
e) SNV Ethiopia reserves the right to terminate the engagement should it deems necessary even before 3 years.
1. Selection Criteria
SNV Ethiopia will do the adjudication after the proposal submission deadline. The selection criteria will include the following:
1. Eligibility
a) Authorization by the Charities and Societies Agency to conduct audits for non-profit organization.
b) Provide valid certificate and registration by the country’s regulation.
c) The Audit firm should hold should be “A” grade classification, as per the directives and our budget size, as per the Charities and Societies proclamation.
d) Experience of your firm in relation to the scope of audits for non-Profit organization.
e) A list of similar non-profit organizations served by your firm.
f) Your staff assignments and availability to start and complete the audit on a timely basis and ability to submit final report 15 days before deadline to submit to ChSA i.e. 15th March of each year.
g) Participation of senior audit personnel assigned to the engagement.
h) Depth of Technical Resources (CV of the assigned team leader).
i) Availability of staff to respond to questions within the scope of the engagement and the hourly charge, if any, for services outside the scope of the audit.
2. Technical and Financial proposal should include:
a) Audit firm staff stability history - what assurances can you provide regarding the assignment of your permanent personnel to the engagement.
b) Proposed fee for the engagement including a schedule for additional services that may be necessary beyond the scope of the audit engagement.
c) The proposal should indicate anticipated fees for the second and third years
d) Detailed audit plan/methodology including your approach to risk and fraud detection.
e) Estimated number of hours/days to complete the audit by classification of your employees, i.e. partners, senior, junior.
f) Detail of expenses expected to be incurred, i.e. mileage, per Diem, telephone, etc.
g) Time Requirements.
SNV Ethiopia is funded by multiple institutional donors, under the guidance of SNV HQ in Hague and USA.
3. The SNV Ethiopia Reserves the Right:
ü To reject any and all proposals submitted.
4. Only shortlisted audit firms will be contacted. Please note that this advert contains full Terms of Reference, hence no further tender documents are available.
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