VACANCY ANNOUNCEMENT No. 007/2017
(Internal/External)
The vision of ECX is to become a leading and dynamic Exchange in Africa. ECX has a mission to provide a modern, efficient, transparent and reliable market platform to serve the national development goals through adaptation of technology, excellence in innovation and with integrity. ECX is a unique partnership of market actors, Members of the Exchange, and its main promoter, the Government of Ethiopia. ECX represents the future of Ethiopia, bringing integrity, security, and efficiency to the market. ECX would like to recruit motivated and qualified applicants for the following positions.
JOB PURPOSE
The purpose of the job is to participate in the procurement of goods and services with the right price from the right place at the right time; keep procurement records and files; assist in managing of clerical procurement activities including planning, collection of approved purchase requisition, completing of purchase orders, follow-up of supplies and communication with requesting organs and produce periodic report.
DUTIES AND RESPONSIBILITIES
· Assist in the preparation of procurement plan and bid documents.
· Collect and evaluate procurement quotations as assigned by the Manager or his/her delegate;
· Prepare purchase orders for the approved procurements;
· Conduct procurement of goods and services as per the approved procurement manual;
· Keep procurement forms, records and files properly;
· Receive purchase requisitions from requesting Property Admin Division and present to the Procurement Manager or his/her delegate for direction;
· Files procurement documents (purchase requisitions, purchase orders, tender documents, tender analysis sheets, copies of goods receiving documents, procurement plan, reports etc.) in good order and avail when requested by the Procurement Manager;
· Communicate suppliers for timely delivery and follow-up for short supplies, damages, breakages and wrong quality supplies and report the outcome to the Procurement Manager;
· Assist in providing feedbacks for requesting organs on purchases;
· Keep procurement samples when necessary;
· Assist in updating the procurement database regularly;
· Deliver all services and reports within agreed time;
· Work in close collaboration with the Treasury and Budget Division;
· Keep all correspondences and communications of the Procurement Division in files;
· Assist in expediting imports (international procurements) and facilitate customs clearance as required;
· Produces periodic reports;
· Perform other related tasks as assigned by the immediate supervisor.
REQUIRED QUALIFICATION AND EXPERIENCE
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