Main Purpose Ï | ||
Execute administrative and HR tasks, according to administration supervisor indications and MSF procedures, in order to ensure correct implementation of employee and contract management in the project. | ||
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Accountabilities Ï | ||
Team Support · Make the follow-up and keep up to date the evaluation calendar for the staff working in the project. · Guarantee the respect of the administrative rules by the project staff, in close collaboration with the Admin Supervisor, · Ensure that all travels from field – project are organised together with the coordination. · Assist department heads and supervisor in the drafting of their annual holiday plan and follows up the balance of outstanding leaves in the project and anticipates when necessary. · Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is completed timely and according to the procedures. Recruitment and induction Support the project in recruiting people: · Drafting and publishing of job offers according to the established procedures. · Collect cv’s and make practical arrangements for the interview/test. · Assist in translation when needed. · Provide the selected staff with administrative and practical information about the employment framework before contract signature. · Ensure that all new employees are sufficiently briefed by all departments and make general admin briefing on HR policies for all new employees. Contract Management & Payroll · Ensure that all staff administrative files are completed and kept according to procedures; guarantee their proper filing and confidentiality of the employees’ personal data. · Ensure registration/cancellation of employees into the pension scheme. · Follow up and anticipate end of contracts and renewals, and prepare all necessary documents. · Follow up of the clearance procedures of end of contract employees. · Explain pay slips when questions arise in the field. · Preparation of incentive staff payments according to the seconded staff regulations.. Other · Assisting in translation of memos, staff questions, official meetings… · Supervision of domestic cooks and cleaners o Preparation of the roster o Evaluations o Supervision of request for cleaning and hygiene materials and cooking and other domestic compound supplies o Recruitment o Training o Monthly meetings · Liaises with Coordination to ensure all employees have valid MSF ID cards. · Keep information updated on National Staff Training, record trainings done in order to be able to provide accurate information at any time. · Make sure all admin documents are easily available in sufficient quantities to facilitate admin procedures (leave forms, employee file forms, …) · Preparation of the monthly admin report. · Assist the HR department in any other files as per the needs.
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Education |
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Experience |
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Languages | · Local language and mission language essential. |
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Knowledge | · Good communication skills · Strong professional Ethics |
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Competences | · Essential computer literacy (word, excel, internet)l · Analytical & critical thinking, ethical approach, leadership skill & communication |
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