JOB PURPOSE:
Ø To ensure development, effective management and quality implementation of Community Preparedness for Acute Malnutrition in Amhara (CPAMA) program, which includes both WASH, Health and Nutrition, WASH and Agriculture/Livelihoods.
Ø To provide appropriate training, technical and supportive supervision support and guidance to staff on the proper implementation and management of the program.
Ø Ensure strong and cordial working relationships established /maintained with different programs/projects within the organization, relevant beneficiaries, local community, Government bodies and NGOs at all levels - Zone and Woreda.
Ø Manage relationship with consortium partners (PIN and IMC) and others
Ø To ensure effective and efficient budget planning, management and utilization of the (CPAMA) program in accordance with Concern and donor rules & procedures;
Main Duties & Responsibilities:
Management and leadership:
Ø Provide proactive leadership and management to add value on CPAMA program in line with the country development strategy.
Ø Provide close and appropriate technical and managerial support for district program managers and other program team
Ø Prepare detail and comprehensive activity, implementation and procurement plans and detailed budget with clear timeframes for the CPAMA program as per Concern Worldwide standards.
Ø Conduct situational analysis and prepare comprehensive report and submit to immediate supervisors and concerned staff for further action.
Ø Prepare proposal document as per the government format and program implementation agreement for the signing of project agreement based on donor approved proposal document under the guidance of line manager.
Ø Provide technical and supportive supervision to support Concern field staff and/ or project stakeholder to implement the activities with standard quality.
Ø Provide appropriate training and orientation to field team members or/ and project stakeholder on the objective, strategies, target group, etc.
Reporting:
Ø Design and develop reporting format in collaboration with M&E section and sectoral advisor and PM&E department for the CPAMA program;
Ø Work with the M&E and Mainstreaming Cross cutting officer to ensure that M&E system provides appropriate and adequate information for learning and timely decision making and that staffs maintain systematic data collection and analysis.
Ø Effectively use regular M&E feedback to adjust programming and ensure relevance.
Ø Conduct surveys and assessment related to CPAMA program, routine weekly and monthly data collection, operational research and other research undertaken under the CPAMA program departments;
Ø Guide the CPAMA program team to develop and use innovative approaches to monitor the performance of the program activities within development and resilience components.
Ø Produce and share a monthly, quarterly report, plus an annual reports for Concern, government and Donor of the CPAMA program which highlighting key progress, achievements and challenges.
Ø Conduct Participate in the writing of surveys reports, technical reports or other reporting related to the different components of CPAMA program;
Financial Management:
Ø Maintain overall responsibility for the CPAMA program budget management ensuring adherence to Concern Worldwide and donor rules & procedures and time tables for financial reporting;
Ø Ensuring strict adherence to Concern Ethiopia Financial Procedures and Fraud Policy and remaining within the boundaries of these policies at all times;
Ø Prepare and communicate detailed budget plan of CPAMA program in line with financial format [Donor and Concern Worldwide]
Ø Responsible to control and ensure proper utilization of the budget allocated to each sector of the CPAMA program and ensure that activities are implemented according to quality required as per agreed plans;
Ø Ensure that the CPAMA program budget are responsive to cost and value for money;
Ø Prepare and submit monthly cash request for the CPAMA program
Ø Check and ensure the financial utilization report from the management account is correctly in line with the narrative activity report and planned budget and provide feedback;
Ø Ensure that the CPAMA program budget utilization reviewed regularly and give proper feedback on timely manner using the management account;
Ø Responsible and take leading role to do CPAMA program budget revision as per the Concern Worldwide and donors time frame and communicate on timely manner;
HR:
Ø Participate in and support Management Team in strengthening coordination and collaboration within teams and across all teams, maintain and ensure constructive communications, contribute to a positive working environment.
Ø Work closely with Support and System staff in HR development and management, including setting objectives and conducting performance reviews of staff under her/his supervision, identifying training needs and supporting implementation of training and development plans.
Ø Provide regular technical and supervision support or coach field staffs to build their capacity to perform their assigned roles and responsibilities;
Ø Effectively manage staff under his/her supervision
Ø Prepare and review PDR for staff regularly as per Concern Worldwide HR manual.
Ø Perform any other task as assigned by the management
Monitoring & Evaluation
Ø The CPAMA program indicators are clearly established and an effective M and E plan is developed as well as systems that ensure effective data collection;
Ø Support, actively participate and orient consultants undertaking technical support studies, surveys and evaluations.
Ø Monitor and evaluate the effectiveness of Concern’s CPAMA program strategy, with regular field and desk monitoring of the CPAMA program activities
Ø Ensure that data management is simple and consistent allowing easy access and recall for performance management, evaluation and analysis;
Ø Clear reporting responsibilities and timeframes established within the team allowing timely production of reports on expenditure and –in-kind support;
Ø Design and develop appropriate data bases in collaboration with M&E department and properly collect, document and share the appropriate information.
Ø Take lead in regular monitoring and evaluation activities of the program.
Ø Prepare monitoring checklist and schedule and share with M&E Department and sectoral Advisors on time.
Ø Conduct quarterly monitoring visits and organize discussions to ensure efficient and effective implementation of programs.
Ø Plan and Undertake regular technical and supportive supervision support field visit and ensure the implementation of the planned activities are in line with program document and standard quality.
Ø Prepare and share quarter monitoring and other technical support filed visit report on the major finding of the CPAMA program implementation
Networking and Collaboration
Ø Work closely with the key Zonal and Woreda government sector offices as well as with the Zonal committee for Food Security, Natural Resource Management and Agriculture, etc. committee.
Ø Liaise with intervening partners (International NGOs, Consortium Partners-)
Ø Promote and protect the reputation of Concern Worldwide in Ethiopia in external settings, ensuring that the organization’s experience and expertise is well communicated and consistently presented, and that we are looked to as a professional organization.
Ø Participate in various networks and collaboration forum with government and other relevant organizations related with the program for learning and experience sharing.
Mainstreaming
Ø Design and implement appropriate methods/ways to mainstream all cross cutting issues like accountability, gender, inequality, HIV/AIDS, and DRR in line with Concern Worldwide guidelines.
Safety and Security
Ø Respect the Ethiopia Standard Operating Procedures and ensure the safety and security of staff working under her/his supervision in line with the Security Management plan (SMP) and Safety First guidelines.
Personal Specification
Education:
· Masters or Bachelor’s degree in Public Health, WASH, Nutrition, Agriculture, Rural development,DRR and other relevant fields of studies with three and six years relevant experience in an emergency and/or development context respectively;
Experience
· Experience of managing multi-sectorial teams
· Financial management capacity and experience of donor compliances
· Good analytical, monitoring and evaluation skills
· Excellent ability to write good quality reports in English.
· Minimum of 3 years NGO Experience
· Excellent networking, representation and coordination skills– INGOs, UN and government agencies.
· Flexible, reliable, culturally sensitive
· The ability to work in teams/ isolated situation and stressful environments and under pressure meeting deadlines.
· Initiative and be able to work with minimal supervision
· Managing emergency/emergency recovery and/or integrated development programme.
Desirable
· Good administrative skills
· Knowledge of at least two sectors- WASH, Agriculture, Nutrition or Health