FH Ethiopia, a non-governmental organization engaged in relief and development activities, would like to invite potential candidates to apply for the following position:
Position: Project Manager
Duty Station: Shebedino Project (Sidama Zone)
Duration of Contract: One year contract (Renewable with 45 days probation period)
Closing date: 16 November 2017
Basic Responsibilities:
· Ensure that the project is operating in accordance with the annual plan of actions, project proposals and also to the standard required by donors and partner government agencies.
· Conduct situational need assessment in the project areas and designs appropriate intervention plans in line with the vision, mission and values of FH.
· Make sure that donor’s grant conditions are adhered to and deadlines for different reporting are respected. If there is any deviation from the agreed plan, notify the program director on time.
· Conduct detail community structure assessment and possible use of these structures for effective need assessment and sustainable development in the project target areas.
· Ensure that all children in the program are benefiting the designed benefit packages.
· Ensure that all correspondences (emails, letters) from National Organizations (N.O.) with the project are properly handled so as to maintain the smooth communication both internally and externally.
· Ensure that all sponsorship communication due dates were kept in time.
· Ensure all the data related to children were updated and properly handled.
· Make sure that staff members trained in any field should train others when they come back from training. Facilitate forums and report on the impacts that such training brings on the program implementation in general and the persons’ efficiency in particular.
· Conduct staff training need assessment and develop annual training plan in close collaboration with the ICDP department and the HR&OD department.
· Responsible for effective and efficient financial management and accounting for all incomes and expenditures pertaining to the project. Conduct discussion with the project staff on the status of financial utilization of the project and explanations for variances.
· Prepare cash flow request for the year by breakdowns for each quarter based only on the fund pledged and transferred for the project.
· Make sure that expenditures are always income based.
· Closely work with the head office finance department for smooth monitoring of project budget.
· Prepare the monthly, quarter and annual plan of action for the project with component heads/ officers and concerned staff in accordance with the original project proposals and available budget for a year.
· Make sure that all component heads prepare and submit a monthly action plan within one week before the new month starts for their activity.
· Responsible for the on-time submission of the quarterly, bi-annual and annual project progress reports of ICDP in accordance with the format and the deadline set by donors’ and government offices’ guideline.
· Submit a quarterly report for smooth operation of the project.
· Ensures that the project activities are being implemented in accordance with the project annual operational plan.
· Observes any changes within the project for impacts (both positive/negative) in the community and records them for self-monitoring and evaluation.
· Give guidance on the operation of Sunday schools programs, home visits, tutorial sessions, inter-centre Sports and Arts contests;
· Give guidance on periodical monitoring and evaluation of the program by partner (targeted beneficiaries, community, co- Program signatories, and donors) to the standard by which all the stakeholders are satisfied.
· Create sound relationships with local partner communities as well as different government offices or line departments so as to facilitate smooth implementation of the program.
· Represent and participate in different meetings related to FHE, give feed back to the immediate supervisor and provide written report on especial issues that need higher-level management attention on time.
· Education – B.A in a relevant field of study
· Experience – Five years of relevant work experience out of which at least two years in a supervisory position preferably in a similar program or INGO.
· Proficiency in English Language is required. Knowledge of Sidama Language is an added advantage.
Women Candidates are highly encouraged to apply