Internal/External Vacancy Announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Supply Chain Coordinator |
Code | 0221 |
Place of Work | Mekelle |
Program/Unit | Operations |
Monthly Salary | As per the Organization Scale |
No. Of Positions | 1(One) |
Length Of Contract | 1 year with possibility of extension |
ROLE PURPOSE
The Supply Chain Coordinator will ensure an effective and accountable Supply Chain/logistics support system is in place in line with the Save the Children’s global as well as SC-Ethiopia’s national policies and procedures of the field office. The post holder will also be responsible for the overall coordination and implementation of an effective procurement, fleet, Admin, warehousing and asset management practices of the field office.
SCOPE OF ROLE:
Reports to: Field Office Operation manager
Dimensions:
Number of direct reports: 2
KEY AREAS OF ACCOUNTABILITY:
Supply Chain/Logistics Responsibilities
Strategic level responsibilities
· Ensure an effective and accountable Supply Chain support systems in place in line with the SCi’s global as well as SC-Ethiopia’s national supply chain related policies and procedures. The post holder will also be responsible for the overall coordination and implementation of an effective procurement, fleet, admin, warehousing and asset management practices in the field office.
· Implement Supply Chain strategy developed by the Country Office concerning the field Office Operations;
· Make certain that all supply Chain requirements are delivered in accordance with timescales set and agreed with programme managers
Coordination and Support to Programme
· Ensure that Save the Children’s supply chain standards and systems are fully addressed and procedures are adhered as per the guideline of warehousing, supply/stock movement control, freight management, asset management, as well as documentation, filling and reporting mechanisms are to the standard and fully implemented in the field office;
· Oversee the implementation and monitoring of procurement processes and ensure conformity to procedures and timely delivery of goods and services. Ensures up-to-date procurement tracker in place and consistently communicated to the respective budget holders (requesters)
· Work with Country Supply Chain Head/Director; Supply Chain Functional managers (Procurement, warehouse, Fleet and Construction managers) as well as with the Country office Roving Logistics Manager, TIM specialist for maintaining efficient and effective programme delivery;
· Conducting periodic market assessments in defined procurement locations, including gathering information from the market and peer agencies
· Overseeing all tender processes for SCI Ethiopia
· Working with stakeholders to define specifications and decision making criteria for all tenders
· Understanding various aspects (including the legal aspects) of organisational Terms & Conditions, and being able to negotiate these with suppliers
· Regularly review programmes logistical requirements and ensure that programme works are carried out in the most efficient and cost effective manner;
· Provide support and work closely with the program/ project heads in developing procurement plan;
· Prepare and submit scheduled monthly field office logistics (Procurement, Fleet, asset & warehouse) reports to the country office;
· Properly manages admin costs of Mekelle Office.
· Assist in conducting market survey of goods, services and works and establishing vender registration database, and framework agreements for commonly procured items in the region;
· Coordinate and manage all procurement requirements and provide adequate and timely logistical support to the field office including timely transport and delivery of services and supplies;
· Responsible for assessing and advising on logistical needs for new and existing projects in collaboration with all program and project team;
· Ensure compliance with donor rules and SCI procedures for warehousing and inventory management;
· Establish and maintain accurate and up-to-date fixed asset register records in the field office
· Directly involved in the tender management of high value transaction and construction works;
· ensure accountability to donors and beneficiaries through implementation of regular reporting and strong control mechanisms;
· Counter checks combined analysis of bids and payments to contractors.
Staff management
· Directly lead, manage and motivate fleet, warehouse, procurement and Admin staff and ensure that they have clear work plans and objectives and receive regular supervision and reviews; Build their capacity through the use of effective training, performance management frameworks and development plan.
Reporting
· Preparing a monthly ‘Supply Chain/Logistics Report’ to the Supply Chain Head/Director and Field Office Manager (POM) detailing all supply Chain activities including procurement trackers, vehicle performance & fuel, stock reporting, asset register updates, staff issues, and other relevant information;
QUALIFICATIONS AND EXPERIENCE
Essential
· A minimum of 5 years’ experience in Management of Supply chain / Logistics and preferably in the NGO environment, including significant field operations experience running both development and emergency programs;
· BA Degree or equivalent in Management, Development Studies or other social sciences;
· Diploma/certificate courses in Logistics and Supply Chain strongly preferred;
· A good understanding of Basic service programs and a working knowledge of the Country program priorities;
· Substantial experience in logistics, including procurement, supply chain, fleet management & inventory;
· Ability to analyse information, evaluate options and to think and plan strategically;
· Excellent interpersonal, communication and presentation skills;
· Fluency in written and spoken English;
· Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies;
· Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches;
· Willingness and ability to travel extensively in country;
Desirable
· excellent communication & interpersonal skill
· Computer skills, especially Microsoft Office