General Assignment
Under the supervision of the Country Finance Manager, Finance support is a person for timely support to the department and the bases to ensure transparent administration of funds, high quality accounting and sound financial management consistent with the ACF financial management framework and local legislation.
Responsibility:
1: Participation in the management of the mission’s accounting
- Check out bank matching and reconciliation from the base
- Verify accounting voucher details and authenticity, with all relevant justification needed.
- Ensure the correct codification in SAGA of all new budget or budget modification of the on-going contract
- Support to other team members regarding Accountancy closure process
2: Participation in managing and supervise the mission’s cash management
- In charge of the check (according to the latest BFUs) and consolidation of the monthly treasury forecast sent by the bases and capital office before submission to Country Finance Manager (monthly deadline 20th )
- Receive and check the cash request from the field before submission to Country Finance Manager for transfer.
- Check the accounting balance and submit to Country Finance Manager
- In charge of the mission’s cash level (cash flow plan) under the supervision of the Country Finance Manager
- Ensure, check and communicate fund transfers from the Capital to the Bases
- Control every month the respect of the cash management policy rules
3: Participation in the management of the donor and partner external audits
- Support the Finance Manager during the preparation of audit
- Coordinate and prepare with the finance team the financial documents requested
- Prepare the risk table before each audit
4: Participation in the production of Donor financial report
- Support to Finance Manager regarding donor and partner report
- Participation in the control of the expenses eligibility based on the General Ledger and supporting documents before writing financial reports according to the donor rules;
5: Prevent fraud and corruption
- Under CFM request, conducting internal audit at base and coordination level.
- Alert the CFM to cases of fraud and corruption and undertaking corrective action.
6: Others
- Ensure technical support to the field offices
- Ensure good relationships with financial partners (banks, tax offices, etc.)
- Ensure technical support/ gap filling to the capital finance team when required
- Any other tasks/duty assigned by the line manager if needed
Qualification and Experience: Higher degree in business or finance; Professional certification in Accounting or Finance would add advantage.
Required skills: Advanced skills in computers; Knowledge and experience of SAGA accounting software; Proactive; Professionalism, Good interpersonal skills and very good knowledge of English; Skills in coaching, training and developing staff.
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