Job Title:
| Country Financial Controller (CFC) |
Reports to:
| Country Director (CD) |
Direct reports:
| Grant and Compliance Unit and Finance Unit at Head Office in Addis Ababa while supervise technically field based Finance staff |
Liaises with: | Internally: Concern Ethiopia SMT and CMT members, all Concern staff, Dublin Finance Externally: close liaison with the Concern legal advisor, Financial Institutions, other INGOs, ChSA and any other relevant external stakeholders |
Job Location:
| Addis Ababa with travel to the field bases
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Term of Employment: | Indefinite contract after successfully accomplished of the probationary period. |
Job Purpose:
| As a member of the Senior Management Team (SMT) and Country Management Team (CMT), the CFC contributes to the development and management of the overall country programme, ensuring effective and efficient financial system support to programme implementation in both a development and an emergency context. Reporting to the Country Director (CD), take specific responsibility for overall financial control and management of the country programme and specific projects budgets and expenditures ; ensuring the country programme is in line with Concern Worldwide financial policies and procedures ; maintain the accounting system ; prepare and submit annual budget and budget revisions ; prepare and submit Financial Report Packages (FRP) and specific projects financial reports ; ensure financial team capacity is duly reinforced. Represent Concern to relevant external stakeholders as necessary
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Main duties & Responsibilities:
| Senior Management role:
Financial Control: · Ensure that financial policies and procedures are implemented in a standardized manner in all Concern Ethiopia locations · Ensure that adequate procedures are implemented within finance, that adhere to HQ rules, regulations and guidelines and government requirements and that revisions of the Financial Manual are carried out in collaboration with HQ and the regional accountant · Ensure that field office management prepares and obtains approval for annual field budgets · Assist Area Coordinators and local partners (where relevant) in the preparation of budgets and financial reports · Ensure that monthly management accounts are provided timely to Senior Managers and Budget Holders · Monitor all financial activities and keep the Country Director/Senior Management Team advised of all situations which have the potential for a negative impact on financial performance · Be responsible for coordinating external / internal audits, and initiate and implement actions necessary to correct weaknesses · Maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters · Oversee financial assessments of partners in line with Concern Worldwide’s standard procedures Financial Reporting: · Responsible for the overall management and supervision of the Grant and Compliance and Finance Units, ensuring that they produce relevant, timely and accurate reports for HQ and external agencies/donors · Producing monthly management accounts and working with the programme teams and budget holders to understand their expenditure reports (management accounts and donor status reports) and budgets · Preparing the Financial Reporting Pack (FRP), as well as the annual budget and budget revisions by agreed deadlines · Ensuring that proper and effective audits of field finances are carried out on an annual basis Treasury: · Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations · Design, implement and monitor systems and procedures necessary to maintain accurate forecasts of cash requirements · Be responsible for the timely preparation and follow-up/handling of Cash Transfer Requests to HQ as well as between the sub offices and the head office in-country and ensure that appropriate balances are maintained · Maintain up-to-date records of all grant payments made by donors and in consultation with the Country Managers and HQ, follow-up and supervise the timely collection of contractual and other receivables including outstanding payments from donors Budget: · Coordinate and provide technical support and guidance to all budget holders in the preparation of the country operating annual budget and revisions · Ensure that all budgets (annual & donor) are reviewed & approved by the Country Director and submitted to HQ in a timely manner · Assist Programme Directors (PDs) and Area Coordinators (ACs) with the preparation of donor budgets, ensure compliance with donor regulations and ensure their incorporation into the country annual operating budget People Management:
Representation:
Other:
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Emergency response | Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
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Person specification:
| Essential
Desirable
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