Médecins Sans Frontières-Holland
Médecins Sans Frontières (also known as Doctors without Borders or MSF) is a private, non-profit, international humanitarian medical organization that intervenes in emergencies and crisis situations to relieve human suffering resulting from unmet medical needs. MSF observes strict neutrality with respect to politics and provides its assistance without discriminating on the basis of race, religion, ideology, or political affiliation. MSF’s members are required to respect humanitarian principles and principles of medical ethics at all times.
MSF Holland is looking for: Medical Store Keeper |
· Number of Position: One · Place of work: Coordination Office in Addis Ababa · Terms of employment: 1 year with possibility of extension · Remuneration and Benefits: - Attractive salary - Medical Coverage 100% · Date of application: December 12 – 22, 2017 |
Main Purposes
Administer receipt, storage, and issuance of medical supplies and food items for the project(s) and according to the supervisor´s instructions and MSF standards, in order to ensure the overall functioning of MSF activities.
Execute medical warehouse storing activities in order to keep medical stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the deputy logistics coordinator
Main objectives and Responsibilities of the position
Receipt of goods:
· Reception of goods from international and national orders.
· Responsible for checking of the quantity and quality of goods received.
· Use Goods Receiving Note or trip invoice/packing list when receiving goods.
· Inform the line manager of any problems (missing, expired or damaged goods, etc.) using standard MSF tool (SMS).
· Immediately after receptions of goods, update stock cards and/or create stock cards for all stock items and encode same information in inventory monitoring tool (MSR).
· Check the cold box directly on reception and control the cold chain-monitoring card and feedback the supply department.
Stock management:
· Ensures that all stock movements are recorded according to MSF purchase and supply procedures.
· Set up and maintain a proper organisation of the storage area according to family, storage procedures, and that all correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).
· Keep a special control of “sensitive” goods numbers of lots, expiry dates, and packaging and special storage conditions.
· In conjunction with the supervisor, perform physical stock counts in accordance with the frequency previously defined.
· Immediately inform the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse
· Reports monthly on potential ruptures and any items that will expire.
· Responsible for monitoring the store temperature and ensure Cold Chain items are stored in an adequate temperature
· Assist the line manager with preparation of the stock report.
Sending of goods:
· Priorities sending according to field needs and order delivery limits.
· Prepares stock requests on time. Before sending goods, ensuring good quality of packing material.
· Definition of freight according to available transport means.
· Pack (according to transport means), weigh and label freight (destination, number of shipping units, way bill number, weight and mode of transport) and assign a shipping number to each package, in accordance with the line manager’s instructions.
· Ensure good quality of cold chain according to the cold chain policy.
· Ensure correct documentation of sent good (stock cards, way bills, packing lists, logistics software etc)
Other
· Keep areas of storerooms and warehouses clean and tidy.
Report any incidents to supervisor (accidents, loss or damage of goods/equipment etc)
Education | · Essential: Diploma or above in Pharmaceuticals management and related field. · Desirable: secondary education or training in warehouse/materials management. |
Experience | · Minimum of two years previous experience as a storekeeper. |
Languages | · Local language and English both written & spoken. |
Knowledge |
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Competences | · Essential: basic mathematics and use of measuring equipment. · Essential: computer literacy (word, excel)
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