Cashier
Internal/External Vacancy Announcement #163/2017
GIZ- Biodiversity and Forestry
Background
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors. GIZ-Ethiopia is looking to recruit a Cashier for the Biodiversity and Forest programme as specified below.
Position: Cashier
Place of Work: Addis Ababa
Application deadline: December 19, 2017
Required Candidate: One
Responsibilities
· Follow up the accountancy of the programme according to the rules and regulations of GIZ
· Management of the liquidity of the cashbox
· Management of the money flows and the receivables, their closure
· Financial reporting to the superiors
Tasks
Follow up the accountancy of the programme
· To oversee the booking of all financial transactions in cash
· To make bookings in close co-operation with the responsible of finance
· To follow all rules and regulations for the monthly settlement
· To calculate taxes and all kind of additional payments
· To check, that there are no claims related to payments from the State or related agencies
· To avoid and / or eliminate all kind of errors in the cash accountancy
· To oversee the accountancy of cash boxes in the sites
· To follow up all decentralized cashiers and financial staff / follows all the expenditures made in the decentralised places of the programme.
Management of the liquidity
· To get acquainted with the rules and regulations of GIZ related to the cashbox holding
· To manage the cash box(es) of the programme and related projects
· To make all due documentation for every minor cash flow for different projects and the programme
· To move NO money without documentation
· To file all the financial documentation according to the rules of GIZ
· To make sure, that no document leaves the filing system without making copies and without assuring the return of the document
· To support administrative and other bookkeeping staff to get cash related rules implemented
· To keep track of error lists from GDCO and other authorities related to GIZ
· To send monthly journals and account balances to the superior in order to hand them over to GDCO
Management of the money flows and the receivables, their regular closure
· To prepare transfer slips and / or other bank documents according to the instructions of the accountant
· To arrange and facilitate monthly payments of all kind
· To follow up creditors and debtors under the guidance of the accountant (including local subsidies and local consultants)
· To close in time and on a regular basis all creditors and debtors of the programme in close cooperation with the accountant
Financial reporting to the superior
· To report regularly and at any time on the content of the cash box
· To be ready at every moment to make a cash box control
· To work closely together with the accountant on all financial flows
· To organise together with the accountant the training of the project cashiers in the sites
Other Duties/Additional Tasks
· To report immediately all problems involving finance and regulations
· To maintain filing for Financial Section and to keep information confidential
· To assist in and/or carry out other tasks, as assigned
· To undertake further job training related to his/her position and duties, if required
Required qualification and competencies
· Degree in financial affairs, accounting, commerce or similar;
· Minimum of 3 years of professional experience as cashier with an international NGO, international organization, or enterprise and familiar with international standards in accountancy and cash flow
· Thorough experience in working together with other administrative departments (administration, coordination, management of human resources, technical advisory services);
· Thorough experience in pedagogy and communication to make applied the standards given;
· Good mastering of the English language