Office Manager and Receptionist
Internal/External Vacancy Announcement #164/2017
GIZ- Biodiversity and Forestry
Background
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors. GIZ-Ethiopia is looking to recruit an Office Manager and Receptionist for the Biodiversity and Forest programme as specified below.
Position: Office Manager and Receptionist
Place of Work: Addis Ababa
Application deadline: December 19, 2017
Required Candidate: One
Duties and Responsibilities
· Good working atmosphere, friendly reception for everybody
· Communication flow for persons, phones, Fax and snail mail
· Be always aware of the programme and be able to give relevant information
· Organisation of small purchases in the office, management of stocks and machinery
· Replacement of the cashier also in the field (field trips)
Tasks
Good working atmosphere, friendly reception for everybody
· To do all the work for all the projects and programmes on the respective floor
· To receive everybody with smile and be always polite and friendly with the people;
· To make sure the reception is well organized and decorated, and shows a positive first image of the projects
Communication flow for persons, phones, Fax and snail mail
Be always aware of the programme and be able to give relevant information
Organisation of small purchases in the office, management of stocks and machinery
§ To keep the stock of all office and workshop material up to date
§ To keep the inventory of all furniture up to date
§ To keep all moderation material well cared
Replacement of the cashier and logistic officer also in the field (field trips)
Other Duties/Additional Tasks
Required Entry Qualifications and Competencies