ABOUT WFP
The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. We save lives by getting food to the hungry fast. But WFP also works to help prevent hunger in the future. We do this through programmes that use food as a means to build assets, spread knowledge and nurture stronger, more dynamic communities. This helps com- munities become more food secure. On average, WFP aims to bring food assistance to more than 80 million people in 80 countries.
WFP Ethiopia is working with the Government and humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.
ORGANIZATIONAL CONTEXT
The position of HR Associate (Capabilities Strengthening) is based in Addis Ababa under the direct supervision of the HR Officer in charge of the section and the overall supervision of the Head of Human Resources. The incumbent will be responsible for the accountabilities outlined hereunder.
JOB PURPOSE
To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.
KEY ACCOUNTABILITIES:
· Provide assistance on a wide range of complex HR queries and follow up actions, to ensure consistent and high quality HR services are delivered to clients.
· Allocate responsibilities and support on-the-job learning and development of junior support staff, to ensure they have adequate knowledge of HR systems and procedures required to perform their duties and subsequently can contribute to the provision of effective HR services.
· Identify evolving needs of the organization and recommend changes in HR processes and procedures, to support improvements in HR services.
· Analyze and respond to various internal and external queries, to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
· Review and compile a variety of data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, workforce, etc., to support analysis and reporting needs.
· Support activities in the areas of work allocated by the professional officer in compliance with relevant processes and procedures.
· Support and deliver on boarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
· Prepare a range of complex HR documentation required for the specific area of work (e.g. employment contracts, transfer/separation letters, training-related documents, etc.) ensuring accuracy and meeting established deadlines.
· Use HR management systems for reviewing, entering and updating a variety of HR data including monitoring various deadlines (e.g. contract expiration, PACE, etc), ensuring compliance with the established deadlines and accuracy of HR data.
· Co-ordinate the maintenance of confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards
· Monitor staff deployment and handle related administrative actions including preparation of reports, to support efficient HR service enabling WFP to respond quickly to a crisis.
· Active support and knowledge enhancement of HR Staff and Focal Points in Sub-Offices
· Perform other duties as required.
OTHER SPECIFIC JOB REQUIREMENTS:
1. Coordinate learning and capability development activities for staff in all functional areas and duty stations building on corporate applications and developing local tools as necessary.
2. Contribute to the setting up and implementation of a learning strategy for the Ethiopia Country Office
3. Ensure an effective liaison with managers to establish core learning directions with cross-cutting benefits.
4. Establish and populate learning monitoring tools to record training plans and participation; produce statistics and reports with the objective of adjusting support.
5. Coordinate activities and communications to strengthen the performance management culture.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
· Experience in a variety of Human Resources activities in mid to large scale organisations/ companies
· Experience in delivering information or training sessions to different audiences
· Experience in developing new procedures
· Experience in preparing effective communications
STANDARD MINIMUM QUALIFICATIONS:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience: Six or more years of progressively responsible support work experience in general administrative work, including at least three years in human resources, learning or other related fields.
Knowledge & Skills:
· Knowledge of specialized HR administrative work practices and methods, learning references gained through relevant technical training and experience.
· Good communication skills and good understanding of HR principles and their application in order to respond to and resolve a range of HR queries.
· Ability to conduct sound analyses in order to generate periodic reports and make recommendations for further actions.
· Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.
· Experience in supervising and coordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.
· Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
· Good knowledge of MS Office tools and basic understanding of learning softwares.
Language: Fluency in both oral and written communication in English. Knowledge of the local language is an added advantage.
Let Employers Find You
Upload/Update Your CVFeatured Jobs