Transform: Primary Health Care is a USAID funded project to improve healthcare outcomes to End Preventable Child and Maternal Deaths (EPCMD) in Ethiopia, which in turn supports Government of Ethiopia’s efforts within the Health Sector Transformation Plan (HSTP). Transform: Primary Health Care Project will operate in the four most populous regions of Ethiopia (Amhara, Oromia, Tigray and Southern Nations, Nationalities and People’s Region). This will be accomplished in part by: mitigating the drivers of child and maternal mortality in these regions through the facilitation and implementation of quality health service delivery; improved management and performance of health systems; and implementation of innovative and evidence-based social behavioral change and communication interventions. The Project will strengthen the capacity of the health system to effectively use management tools and implement best practices at all levels of the health system and health care delivery with a major focus at the primary care level that includes primary hospitals and PHCUs.
Receives purchased items, stores items properly and issues them when they are needed; maintains proper records and prepare periodic reports. S/he will be responsible for coping program/operations documents of the regional office.
Establishes the maximum and minimum stock level for each stock item as required;
Requests the purchase of materials when they are below the minimum stock level;
Undertakes appropriate inspection, counting, weighing of materials, supplies, commodities, etc. received through purchase or donation;
Receives goods against official Goods Receiving Note (GRN);
Checks goods against purchase orders, suppliers invoices and/or packing lists, and ensures that the goods are in good condition before receiving them;
Whenever there are missing, damaged, broken or spoiled items, reports immediately to the Supervisor, and writes the condition on the relevant goods receiving note;
Keeps under his/her custody all materials, supplies, spare parts, commodities, fixed assets, etc. of the organization;
Issues materials, supplies, commodities, etc. to requisitioning departments/units upon receipt of duly signed store material requisition;
Dispatches all items/commodities against approved official Store Issue Voucher.
Designs appropriate storage arrangements in the stores for efficient utilization of the available space, and to allow easy movement of people in the store;
Gives identification labels to shelves or racks. Sorts out all goods received by types and according to their classifications, and stores them, allocating available space of the store economically and diligently, reduces holding goods and minimizes material damages;
Ensures the security of materials in the store against damage, theft, deterioration, pilferage, hazards, such as dirt, fire, rain water, etc. and makes sure that necessary protective equipment and chemicals are provided for and the store is kept neat and clean;
Identifies and reports slow moving dead or obsolete inventory items for disposal to the supervisor;
Takes physical inventory count annually and during the year at regular intervals to ensure that physical inventory and bin card balances always tally;
Supervises loading, unloading of items/commodities and performance of laborers;
Informs the supervisor of any storage problems.
Records all incoming and outgoing goods in bin cards. Bin cards are to be stuck or hung on the shelves to facilitate identification and inventory counting;
Files properly all documents such as purchase requisitions, purchase orders, suppliers packing lists or delivery order, GRN, Bin Card, etc.;
Periodically check records against stocks held and submits report;
Identifies and reports dead or obsolete inventory items.
Coordinate daily laborers loading and unloading work and keep the time record for payment
Maintains an accurate record of all-stock movements and current balance
Assist in obtaining quotes in line with JSI/Transform primary Health Care procurement policies and procedures manual for supplies, materials and to be purchased by the project in the regional level
Performs other related duties as required.
BA degree in accounting, management, business administration, marketing and other relative field with 3 years relevant experience. Having a nursing background is an advantage
Proven ability to work as a member of a multicultural development team
Excellent English writing and communications skills required,
Computer literacy
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