Position Overview
Reporting to Filed Manager and technically to Supply Chain Manager, the Supply chain Assistant-Procurement is responsible for ensuring the overall supply chain activities on procurement, guards supervision and utility and communication management in Jinka SO. The supply chain assistant-Procurement must be proactive on delivering the necessary tasks as required.
Detailed Responsibilities:
The essential functions of this position include, but are not limited to:
Responsibility 1: Procurement processing
v Processes all PRs directed within the lead time
v Checks accuracy of all received quarterly PRs
v Ensures proper PRs on online BVA entry
v Ensures Proper preparation of RFQ and fair distribution of RFQ to suppliers
v Ensures proper preparation of Purchase orders
v Ensures proper and accurate preparation of Payment requests
v Ensures that suppliers are ATC cleared before payment is effected
v Keeps record of ATC cleared suppliers properly
v Ensures that all suppliers working with the satellite office are ATC cleared on annual basis
v Ensures that weekly procurement update is sent to all staff consistently
Responsibility 2: Record keeping
v Ensures proper documentation of all procurement documents
v Maintains completed PRs’ files per grant
v Ensures safety of Procurement files and contract documents
Responsibility 3: Reporting
v Prepares PR matrix report on monthly basis
v Prepares commitment reports on monthly basis
v Prepares cash projection on monthly basis
Responsibility 4: Utility and Communication bill payments
v Monitor, track and ensure utility and communication bills are settled in accordance to set schedules in a timely manner.
Responsibility 5: Staff management
v Preparation of guards’ objective setting for new and existing staff
v Preparation and submission of midterm and annual performance objective of guards.
v Prepare guards’ time sheet preparation and submission to HR on timely manner.
v Prepare guards’ shift schedule.
v Closely follow the procurement guards uniform
v Closely follow guards leave plan
Responsibility 5: Sharing other supply chain related assignments with other supply chain staff
v Accomplishes other duties as assigned by the Supply chain Manager and Filed Manager
v Cooperates with other supply chain staff related to field supply chain activities
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