Vacancy Number | IOM-SVN/0005/2018 |
Position Title | Finance Assistant III |
Duty Station | Addis Ababa, Ethiopia |
Classification | General Service Staff, G5 |
Type of Appointment | SVN, Six months with possibility of extension |
Estimated Start Date | As soon as possible |
Closing Date | 05 March 2018 |
Background
Under the supervision of the Resource Management Officer (RMO) and in accordance with instructions received from the Chief of Mission (CoM), the incumbent will be responsible for carry out finance and administrative activities in Addis Ababa, IOM Head Office according to IOM Administrative Rules and Regulations. Essential function are as follows:
Core Functions / Responsibilities:
1. Establish payment and receipt vouchers according to standard procedures of the Organization.
2. Process and verify invoices and documents submitted by suppliers and service providers.
3. Process payments on time, based on authorised claims or invoices in line with IOM travel regulations, and other relevant regulations and instructions. Ensure that claims, invoices and payment vouchers are complete including supporting documentation and authorisations before releasing payments.
4. Prepare VAT reimbursement requests and follow-up with Ethiopian Revenue and Customs Authority (ERCA) for timely refund.
5. Prepare and send Financial Expenditure report/Invoice to JVA and ensure that all outstanding invoices are claimed and reimbursed.
6. To post all cash and cheque payments and collections into PRISM (IOM’s SAP accounting system) and reconciling ledgers with bank transactions.
7. Prepare bank and cash reconciliations.
8. Responsible for regular review of Debtors/Creditors accounts, initiate follow up messages for outstanding cases and provide timely feedback to the RMO.
9. Verification of accuracy of input data and ensuring consistency of data.
10. Maintain the filing system of all vouchers, financial, administrative and office documents including the files of IOM General Instructions, General Bulletins, Accounting Instructions, as well as for Instructions or Memoranda issued locally.
11. Assist in the generation of the budget for the office and sub-offices.
12. Assist in the preparation of donor financial reports in accordance with donors requirements and established IOM procedures.
13. Assists in the preparation of supporting documents (narrative and supporting tables) by extracting information and generating expenditure reports with respect to finalization of cost estimates and budget proposals.
14. Provide backstopping support in administration and finance activities to mission projects and to sub-offices in the mission when required.
15. Perform any other related task as may be assigned.
Required Qualifications and Experience
Education
· University Degree in Accounting or related fields of study or a combination of training and relevant working experience is a minimum requirement.
Experience
· At least Five years of experience as an accountant or in financial management.
· Ability to prepare clear and concise reports.
· Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of spreadsheet and database packages. Experience using ERP accounting systems/SAP a distinct advantage. Knowledge of IOM accounting systems, software and procedures an advantage.
· Good communication and writing skills. Strong analytical skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking. Maturity of judgment, ability to focus on tasks at hand, flexibility.
· Ability to work effectively and harmoniously with colleagues from various cultures and professional backgrounds.
Languages
· Thorough knowledge of Amharic and English languages.
Competencies:
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.