Amref Health Africa is an African-led international health development organization headquartered in Nairobi, Kenya. Founded in 1957 as the Flying Doctors of East Africa to bring critical health services to remote communities, Amref Health Africa envision to bringing lasting health change for Africain more than 30 countries across the continent. With a focus on women and children, the organization strives to overcome the most critical health challenges facing the continent: maternal and child health, HIV & TB, malaria, water and sanitation and health systems strengthening. Amref Health Africa in Ethiopia has been working in Ethiopia since 2002 in close collaboration with the Federal Ministry of Health implementing a range of projects in maternal, neonatal and child health, reproductive health, health systems strengthening, health workforce development, water and sanitation, HIV/AIDS and non-communicable diseases across the country, supported by a wide range of multilateral and bilateral donors, corporates and foundations.
Amref Health Africa would like to recruit Finance Manager-Accounts
based in Country office and will report to Senior Finance Manager.
. Program Overview
Transform/HDR (Health Developing Regions)is a USAID funded five years RMNCH project. The project will be operational in the four Developing Regional States (DRS) namely: Afar, Benishangul - Gumuz, Gambella and Ethiopian Somali Regional States. Transform/HDR will be implemented in partnership with Amref Health Africa, Intrahealth International, Project HOPE and General Electric with the overall aim to end preventable child and maternal deaths, and further contribute to the achievement of the goals of HSTP. It is a women, children and girl-centered project, designed to increase access to integrated quality high impact MNCH-FP services; improve heath seeking behavior enhanced by reduced gender inequalities; and improved evidence-based decision making and program learning with sustainable health system strengthening.
Duties and Responsibilities
Key-Responsibilities:
Financial Management
§ Ensures that the accounting records of the organization adhere to USAID rules and regulations, the organizational policies, procedures and guidelines and the governing rules and regulations of the Ethiopian government
§ Designs and uses sound internal financial control system to safeguard assets, records and documents of the organization
§ Ensures efficient and effective financial handling and processes
§ Ensures the communication of finance policies and procedures within the organization, and with other stakeholders as necessary
§ Identifies departmental and individual financial management training needs of staff and delivers customized trainings to address the identified needs
§ Supervises and checks all financial activities including payments, transfers of funds, payroll, controlling cash and other current accounts, bank reconciliation statements, liabilities for correctness & timely delivery
§ Checks that payment requests are made according to agreement and from the appropriate fund
§ Reviews payroll preparation for accuracy
§ Ascertains that program/project payments are made within the grant period and per approved budget line items
§ Checks the replenishment of the petty cash fund and manages proper use
§ Ensures that required documentation and authorization is present to effect payment
§ Ensures the timely settlement of advance payments and Amref Health Africa-Ethiopia obligations (taxes, provident fund etc)
§ Prepares and submits monthly electronic and hard copy reports with supporting documentation to relevant offices
§ Monitors operating/administrative expenses and external funds and identifies issues for discussion
§ Ensures that all financial and accounting related files and records reflect high professional standards
§ Prepares cash flow forecasts on monthly and quarterly basis and plans for timely preparation and replenishment for local partners and others as necessary and applicable.
Budget Preparation & Management
§ Assists regional staff with budgeting out activities in accordance with the workplan prepared by the project teams
§ Compiles and keeps all relevant data for budget preparation and review
§ Manages and monitors TRANSFORM HDR program budget utilization in close coordination with USAID grant support staff.
Cash and Bank Management
§ Monitors and determines weighted monthly exchange rate
§ Ensures sufficient funds are available at all times to meet Amref Health Africa and Transform HDR program needs by submitting monthly cash advance requests
§ Ensures the timely transfer of cash to Amref Health Africa-Ethiopia Regional Offices
§ Ensures timely deposit of all collections
§ Prepares monthly bank reconciliation statements for Country Office bank accounts
§ Checks the preparation of monthly bank reconciliation statements for regional offices bank accounts
Auditing
§ Ensures that proper reports and documents are prepared for the auditors.
§ Facilitates the work of external audit and provide all necessary books and accounts for the audit purpose.
§ Answers queries of external auditors while doing the field audit work and during review.
Staff Management
§ Provides regular support and supervision to staff under his/her direct line management
§ Completes performance planning, monitoring, and annual performance appraisals of direct reports
§ Builds the technical capacity of staff under direct line management and delegates tasks for the efficient performance of activities.
Others
§ Participates in coordinating monitoring visits and site support as and when deemed necessary
§ Performs other duties as assigned by the supervisor
MA/BA degree in accounting, finance or related field
§ Accreditation from a recognized association is highly desired
§ 6 years of experience in finance and accounting, with at least 3 years in a managerial position.
§ Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
§ Excellent and proven experience in planning and firm belief in teamwork
§ Knowledge of managing multi-donor funds
§ Knowledge of USAID rules and regulations
§ Full and up-to-date computer literacy, with a knowledge of QuickBooks, preferably multi-currency
§ Demonstrated writing, presentation and report writing skills
§ Fluency in written and spoken English language
§ Ability to work an irregular schedule on occasion with the ability to travel when necessary
Terms of employment: one year with possible extension
Duty Station: Addis Ababa
Required number: - 1