Internal/ External Vacancy Announcement
INTRODUCTION
Save the Children is an exciting and dynamic organization that follows a holistic approach to achieve more for children and use its resources in an efficient and sustainable way. In every programming we aim to achieve results at scale, build partnership to influence others and increase our impact; look for innovate solutions to the problems children faces, campaign for better practice and ensure that Children’s voices are heard.
Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.
Save the Children offers sound employment conditions with opportunities for personal growth and development. If you are interested to work in an organization that is determined to achieve dramatic change for the most vulnerable children, we encourage you to look through the job profile below.
Job Title | Finance Manager |
Code | 0253 |
Place of Work | Addis Ababa- 60%, 40% Woldiya. |
Program/Unit | JEOP Technical line to Awards, Finance |
Monthly Salary in ETB | As per the salary scale of the organization |
No. of Positions | one |
ROLE PURPOSE:
The incumbent will work closely with Addis Ababa based program management and field based managers, logistics and finance teams to ensure that the program financial operations are up to speed and line with both SCI and USG requirements. S/he will through continuous reviews and troubleshooting ensures that SCI financial and compliance procedures are adhered to all times across operational areas. Under the supervision of the Chief of Party/Team Leader, the position will be responsible for ensuring that all operations and partners meet the SCI/donor requirements including ensuring budget planning, monitoring, and reporting are delivered in a timely manner. On a day to day basis the program will interphase with the assigned Awards Coordinator, finance, logistics and program teams to deliver its role.
SCOPE OF ROLE:
Reports to: Team Leader-JEOP
JOB SPECIFIC ROLES AND RESPONSIBILITIES:
Financial System & Grant Management
· Implements a system that will allow the program to anticipate risks and ensure compliance with key SCI and donor requirements.
· Maintain an up-to-date inventory of all lists and procedures as prescribed by both SCI and USG and ensures all program teams have relevant documents in hand.
· Conducts training to build capacity of the finance and non-finance staff working on the project, including partners, in financial systems, policy, procedures and compliance requirements
· Prepare documents for audit and donor monitoring visits and maintains key copies of finance records and documents in an orderly and secure manner
· Works with Team Leader and Sub-Budget Holder and Awards Coordinator to ensure that monthly grants meetings, and complete allocated action points arising from the meeting
· Collaborate with the Awards Unit to ensure implementation of all donor compliance requirements in coordination with other departments - Awards
Program Delivery
· Work with regional managers to ensure solid fiscal planning of budget in line with program implementation.
· Works with the Team Leader and Program Senior Program managers to anticipate delays and variations in spending and initiate corrective actions.
· Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans.
· Support the Budget Holder and partners to prepare monthly cash forecast in a timely manner.
· Work with the Budget Holder to prepare any budget revisions and projections and respond to any questions.
· Support the Budget Holder in confirming availability of funds for all requests for payment or charges to awards
· Ensure that regular monitoring visits are conducted with partner and field offices, at least once per quarter focussed on troubles shooting and supportive on the job-training.
· Works with Awards team to ensure appropriate financial advances, reports are submitted to the donors.
· Maintains an up-to date list of donor and SCI regulations that ensure compliance and disseminates the same to all program teams as is relevant.
· Leads as the program contact in budgeting for PREPs and other amendments as required.
· Will support program close out from both financial and programmatic side.
Award Reporting
· Works with woreda staff to generate quality financial reports to the GoE offices
· Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to the Project Director
· Review monthly financial reports from the provincial teams to ensure accuracy and to provide regular feedback to project staff and partners
· Provide monthly internal financial reports to BH on actual v budget spend and analysis of grant financial performance – Awards & Finance.
· Supports the Team Leader in clearing and updating all Fund Summary issues and ensuring both SCUS and Awards Unit have taken into account operations considerations in amendments and on-going monitoring
· Work with Awards Coordinator to follow up on any questions or issues raised by SCUS/USAID/GoE, ensuring input from Team Leader and other support functions as required.
· Prepare a consolidated annual financial report, including a cumulative life of project report – Awards and Finance
Audit Function
· Provide information and support to donor and annual external audits as required.
MINIMUM QUALIFICATION, EXPEREINCE, COMPETENCIES
Qualifications
· University Degree in Accountancy from a recognized institution or other related field
Experience
· 8 years of professional experience in grant compliance, auditing and financial management with 2 years on USAID/FFP or other USG Grants
· Knowledge and experience using various financial packages including SUN and Agresso systems
· Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills
· Demonstrated capacity and prior experience in supervising others as a coach/mentor to develop financial skills of colleagues
Knowledge, skills and abilities
· Proven ability to prepare budgets and donor financial reports
· Strong organizational, interpersonal, and time management skills while working in a dynamic, team setting in a challenging environment
· Willingness to travel extensively to remote and harsh locations to monitor financial processes and provide capacity building for staff
· Excellent oral and written communication skills
· Ability and willingness to dramatically change work practices and hours and work with other teams, in the event of emergencies
· Strong negotiation and interpersonal skills in English, with substantial experience in managing multicultural teams
· Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities.
· Commitment to the Save the Children values
Scope & complexity of decision making
Percentage of travel
Competencies
Save the Children Values are: Accountability, Ambition, Collaboration, Creativity and Integrity. To meet the value system, the post holder is expected to demonstrate the following Competencies on ongoing bases
Delivering result: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/ organisation.
Developing Self and Others: Invest time and energy to actively develop self and others to help realize their full potential and to build the organization capability for the further.
· Thinking (align with Ambition, creativity, Collaboration and Creativity)
Problem solving and decision making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
Applying technical and professional expertise: Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation.
Working effectively with others Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
Ø Qualifies Female candidates are encouraged to apply