Trainee for Assistant Office Management/Receptionist
Internal/External Vacancy Announcement #052/2018
GIZ- Biodiversity and Forestry
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors. GIZ Ethiopia is looking to recruit a Trainee for Assistant Office Management/Receptionist for the Biodiversity and Forest programme as specified below.
Position: Trainee for Assistant Office Management/Receptionist
Place of Work: Addis Ababa
Application deadline: March 26, 2018
Required Number: One
Tasks
Good working atmosphere, friendly reception for everybody
· To receive everybody with smile and be always polite and friendly with the people;
· To give a show-case for the Biodiversity and Forestry Programme;
· To keep the reception always proper and clean, well arranged
Communication flow for persons, phones, Fax and mail
· To get acquainted with all rules and regulations of GIZ
· To get acquainted on a permanent basis of the events in the Biodiversity and Forestry programme and other concerned programmes
· To support the dispatch of all incoming phone calls and hand them over to the responsible
· To deal with mail, snail mail, fax etc. and be always up to date with the distribution
· To bring outgoing mail on paper into GIZ format and dispatch related correspondence numbers
· To file all incoming and outgoing correspondence of the programme
Other Duties/Additional Tasks
· To assist and / or carry out other tasks, as assigned
· To make field trips with technical staff for reception and administrative tasks in all kind of events
Required qualification
· Bachelor’s degree in management, BAIS, commercial affairs or similar;
· Fresh graduate zero years of experience.