Organization Profile and Background
Welt hunger hilfe ( registered in Ethiopia as German Agro Action) is an international NGO with Head-Quarter in Bonn and working in Africa, Asia, and Latin America. Welt hunger hilfe (WHH) is fighting to help free the world of hunger and poverty. This vision is the basis of our organization’s character and activities. WHH secures funds from private donations and international funding organizations, for example, EC, USAID, UN-OCHA, ECHO and German Government. We work in the sectors of Rural Development, WASH, Natural Resource Management and Social Development. WHH Ethiopia follows partnership approach for project planning, implementation, and administration with Ethiopian Partner-NGOs and in exceptional cases WHH implements projects by itself.
What We Offer
- A multicultural work environment where differences are accommodated
- A continuous learning culture
- Innovative and creative work practices
- Flexible work arrangements
- Attractive pay and benefit packages
- Our principle: “Help the poor to help themselves”
I. Job Details:
1. Job Title: Finance & Administration Officer
2. Place of Duty: Afar
3. Reports to: Head of Project based at Afar
4. Contract Period: 4 years (2018 to 2021) with possibility of extension
II. Objectives, duties, area of responsibility
1. Objectives of the position
The Finance and administration advisor will be responsible for administering the finance of the project. Provide adequate logistics functioning of the project by taking in to consideration the organization rules and regulation and support the partner organization. Guarantying proper administration and finance support of the project by applying all corresponding policies.
The Finance and Administrator advisor will be directly reporting to the head of project, however regarding technical functional issues she / he will be expected to have afunctional relationship with the country office log officer, with HO admin and HR and finance team for technical guidance, follow up and reporting purpose. She / he will have a direct relation with the head of program.
1. Key finance duties:
· Maintain Cashbooks and accounts records and ensure payments are allocated to the correct project and budget line.
· Signing of the Cheque jointly with head of program.
· Ensure all the necessary documentation is collected, checked and attached to payment vouchers for submission to country office.
· Prepare monthly funds request in consultation with Country Office.
· Coding of transactions for the project and make sure it is in line with project budget lines
· Prepare monthly expenditure report.
· Ensure utility bills are paid in time.
· Ensure that BMZ compliance aspects are respected and all related documentation are well field
· Ensure all project, Logistic and administration relevant documents are properly field.
· Ensure settlement of income tax, withholding tax and other in time.
· Review monthly financial report of APDA and forward to Country Office.
· Provide finance& administrative support to APDA to maintain quality financial report.
· Represents WHH as a member of the procurement committee for APDA procurements
· To support local procurement as required according to GAA / BMZ procurement policies; to ensure adequate documentation is prepared for all APDA purchase.
2. Other duties:
· Supporting the project office in the daily errands.
· Keeping regular communication with Country office about program status and general situation.
· Ensuring that reports are submitted timely
· Supporting visitors in all administrative issues.
· Keeps and maintain office filing system.
· Perform any other duties assigned by head of program and country office.
III. Job requirements
Educational Qualification
· BA degree in Accounting, Finance and management
· Certification in relevant areas ( Such as ACCA) would be desirable
Experience
· A min of 5 years experience with BA/BSc of which at least 2 years in donor funded projects in INGOs working through local NGOs
· Prior experience in Afar region or a similar culture& context
Skills and Competencies
· Excellent command of spoken and written Amharic and English. Knowledge of Afar language is desirable
· Excellent knowledge of computer applications (MS-Excel, MS Word, PowerPoint Outlook)
· Knowledge of relevant accounting software
· Integrity and trustfulness
· Creative, flexible, and proactive personality
· Intercultural competence, motivated and willing to take the initiative (determination).
· Demonstrated knowledge of office administration, Log and personnel administration
· Ability to manage stressful situations and work under pressure and meet deadlines.
· Excellent communication and interpersonal skill
· Willingness to work in the field and travel