Compliance and Documentation Review
Review and verify documents presented for payment for their completeness.
Ensures appropriate approvals are obtained for the payment requested.
Calculate VAT and withholding taxes where appropriate.
Checks and ascertains the accuracy and validity of invoices, receipts and delivery notes for commodities and /or services.
Properly document and file financial documents,
Copy and file all the financial document in compliance with EU project in separate folder
Enter all financial transactions (BPV, PV, TR and JV).
Disbursements:
Ensures the timely transfer of cash to Pact field office/staffs and partner organizations; inform staffs through email and/or phone transfer of cash.
Follow up timely settlement of field staff receivable and payable
Review and clear account receivable of staff (Travel and Work) and inform to field staff to be settled.
Ensure timely deposits of all collections
Asset Management:
Maintain fixed assets register for all fixed assets of Pact; update register with new additions, transfers, change of custodians, and disposals.
Follow up timely tagging of fixed assets as per recommended coding schedule/structure.
Assist in periodic report of fixed assets to CSA.
Assist in yearend fixed asset counts.
Others:
Assist in the annual external audit through providing of requested financial documents and other logistic supports.
Participates in the preparation of the work plan of the section
Performs other duties as assigned by the immediate supervisor.
PERSON SPECIFICATION
A) EDUCATION/
Collage Diploma/BA degree in accounting or equivalent combination of education and work experience
B) EXPERIENCE
6/2 years job related experience in. NGO experience is desired.
C) TECHNICAL SKILLS
Required:
Good communication and presentation skills;
Well organized and ability to act in a professional and ethical manner;
Good skills in computer applications.
D) COMPETENCIES
Respect, accountability, courage, excellence, integrity, analytical ability, building commitment, stress tolerance, collaboration, interpersonal skill, contributing to team success.