Department/Program: Comprehensive HIV Services for Key and Priority Populations
Level: BII
Reports to: Area Program Manager
Based in: Adama
Duration of contract: Temporary for 5 months
Remuneration: As per organization pay scale
Application Deadline: April 25, 2018
Who we are
We’re Population Services International (PSI), the world’s leading non-profit social marketing organization. We work to make it easier for people in the developing world to lead healthier lives and plan the families they desire by marketing affordable products and services that range from mosquito nets to contraceptives to HIV testing. We are a $560m enterprise based in Washington, DC, operating in the private and public sectors in more than 65 countries.
Join us!
There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals with an unusually wide range of backgrounds - from the medical industry to the music business - all with unique skills we bring to the job.
PSI Ethiopia is an innovative network member of PSI with a team of more than 140 people passionate about marketing and dedicated to serving Sara! Since 2003, we have marketed products and led programs to prevent HIV, improve reproductive health, and improve child health. We market condoms and increase condom use among people most at risk of HIV. We increase access to clean water by selling Wuha Agar, a water disinfectant. At PSI Ethiopia we do more than simply provide products and services, we seek to create true change – buy making markets work for the poor – to increase the use of critical health products and services that are available, affordable, and desirable to the most vulnerable Ethiopian people.
We are looking for Sr. Finance and Administration Coordinator who is energetic and enthusiastic for ensuring smooth operation of financial and administrative activities of the regional office.
Sounds like you? Read on!
Your contribution
You will work under the supervision of the Sr. Area Program Manager to facilitate the Finance and Administration activities. More specifically, you will:
- Plan, organize and coordinate the regional office finance operation activities and keep documents for audit and future reference.
- Establish efficient system to manage vehicle fleet, and coordinate all vehicle requests at the regional office to ensure effective vehicle resource utilization.
- Ensure compliance of all transactions at field level to Government, PSI/E and donor rules and regulations including taxes.
- Ensure all required financial and contractual documents is in place by all grantees and ready for audit when required.
- Critically review Local Implementing Partners (LIPS) and RHAPCOs annual budget forecast/modification and provide sufficient support to facilitate timely completion and submission to PSI/E.
- Review and analyze grant and financial performance of LIPs and RHAPCOs and reports the same to Area Program Manager (APM) and Grants and Capacity Building Team (G&C) for decision.
- Assist the Area Program Manager in the coordination of regional training activities as per the work plan and training schedules.
- Coordinate all regional administrative/office management activities including utility management, procurement, maintenance, insurance claims/reports, logistics, security, cleaning, settling required government bills and ensure the implementation of established operating procedures, forms and systems as provided by the central office.
- Serve as the primary liaison with regional house owners for office facilities and in close coordination with the central Procurement and Finance team to ensure office and other lease agreements are renewed in a timely manner.
- In consultation with HR Department, support area office HR operations such as inductions, coordinate performance and learning systems including setting MBOs, coordinate disciplinary actions, time sheets, coordinate staff separations, support the APM and other staff on all HR related issues and serve as regional security focal person.
- Coordinate operation of the regional office supply chain and warehouse activates as per required manuals and procedure ensuring continuity of supplies.
Your background
- MA/BA in Accounting, Management, Business Administration or related field
- 4/6 years of experience in relevant work
- Good command of both written and spoken English
- Computer skills including the ability to operate spreadsheets and word processing programs at a highly proficient level
- Strong organization, planning and communication skills
- Supervisory skill, team building, problem solving, negotiations skills, effective verbal and listening communications
- Strong service consciousness and logical analysis capability
- Excellent team player
- Maintain confidentiality
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