Main Purposes
Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives
Accountabilities
· Under supervision of the Project Finance Manager, checking payroll calculations and managing personal files in order to ensure accuracy, compliance and on time payments
MSF Section/Context Specific Accountabilities
Context
• MSF project in Abdurafi concentrates its activities on treatment for snakebite patients and uncomplicated and complicated cases of Kala Azar (+HIV/TB) through free diagnosis, treatment/stabilisation or transfer to Gondar and other IPD related emergency conditions. In addition MSF conducts clinical research with the intention to improve the treatment of snake bites and treatment of Kala Azar. With an office in Bahir Dar, MSF has a health surveillance capacity of emergency and outbreaks, advocating for appeals to promote appropriate response in Amhara region.
Specific activities
· Perform coding and record cash transactions in the daily cash book according to the accounting procedure and software.
· Check the validity of the invoices and that identification codes are correct.
· Check the documentation and authorization to withdraw money from cash box (following authorization and approval procedure of the mission).
· Control and monitor cash payments/income from the cashbox.
· Make daily cash count for balance checking purpose and investigate the possible differences and their causes.
· Perform monthly reconciliations with the supervision of Finance Supervisor.
· Carry out transfer request to replenish the cash box.
· Issue MSF Payment and receipts.
· Managing the payment per diems and allowances.
· Follow-up cash advances and ensure they are duly refunded.
· Prepare payments of salaries and allowances.
· Establishes and follows up a planning of the timely payments (utilities, communication, ...)
· Preparation of the financial documents for timely monthly sending to Coordination.
· Makes sure that all legal financial requirements are respected in the payments (deduction of income tax, withholding tax, VAT, TIN numbers…)
Education | Diploma/Degree in finance, business or administration related field. |
Experience | · Essential previous working experience of at least two years in relevant jobs. · Desirable experience in MSF or other NGOs in developing countries. |
Languages | Mission language and local language essential |
Knowledge | Essential computer literacy (word, excel, internet) |
Competences | · Results and Quality Orientation L2 · Team work and Cooperation L2 · Behavioural Flexibility L2 · Commitment to MSF Principles L2 · Stress Management L3 |