Finance and Administration Officer
Internal/External Vacancy Announcement #072/2018
GIZ- SDR Program
Background
As an international cooperation enterprise for sustainable development with worldwide operations, the federally owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its development-policy objectives. GIZ promotes complex reforms and change processes.
In Ethiopia, GIZ has been working for more than 40 years in bilateral cooperation on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ) and on the commission of the Ethiopian government and international donors.
The Ethiopian government recognizes the high economic value of livestock and its products like milk, meat and leather produced through the traditional pastoral farming. Therefore, the pastoral and agro-pastoral population is supported in strengthening their drought resilience, allowing them to adapt their farming system to a changing natural and economic environment. German development cooperation participates with the programme “Strengthening Drought Resilience of the Pastoral and Agro-Pastoral Population in the Lowlands of Ethiopia” (SDR) in selected pilot areas in Afar and Somali region. Major activities will be participatory land use planning with all stakeholders in selected kebeles, water harvesting and rehabilitation of degraded rangeland followed by participatory rangeland management as well as training for pastoralists, administration and service providers. To set this programme up, a team of experts is needed keen to work for pastoralists communities. The jobs will offer the opportunity to form together a challenging project.
For its Strengthening Drought Resilience (SDR) program office GIZ is looking for Finance and Administration Officer as per the detail below:-
Position: Finance and Administration Officer
Place of Work: Addis Ababa
Application deadline: April 27, 2018
Required Candidate: One
Responsibilities:
The job holder is under the disciplinary supervision of the Deputy Programme Manager of SDR ASAL Programme. He works closely together with the all project managers of the programme and will be under technical supervision of the Finance Manager in Addis Ababa GIZ SDR office.
• Implementation and monitoring of an overall smooth and correct contract processing and controlling of the program in line with GIZ procedures following internationally accepted procurement and tender procedures.
• Training for partners of financial management of Financing Contracts.
Tasks:
· Financial Processing of (1) financings, (2) construction contracts and (3) service contracts, within the threshold on project level and coordinating with GIZ country office Ethiopia as well as with GIZ Headquarters Germany.
· Ensures that contracts within the section are done correctly, according to GIZ rules and regulations, and supports the project managers to monitor the project spending.
· Controlling for deadlines of contracts, follow up of contracts with project managers.
· Ensure that contract files are labeled and filed according to GIZ regulation and SDR standard operating procedures.
· Support of Financing Recipients:
- Executes financial and administrative suitability test of partners.
- Executes interim checks of financial documentation with Financing Recipients.
- Planning, organisation and execution of trainings for partners in contracting and settlement procedures, including financial reporting to GIZ.
- Supports partners in all financial and administrative questions on the settlement for Financing Contracts.
· Effective coordination with colleagues at the GIZ headquarters Germany, GIZ country office Ethiopia and GIZ-SDR Program Office and GIZ SDR regional offices in matters related to contract processing.
· Consulting project managers on administrative issues concerning tender and contracting methods for most efficient project implementation.
· Provide required documents for an auditor whenever Internal or external Control is conducted and assists on follow-up of auditor’s findings.
· Report irregularities observed, if any, to the superior.
· Perform any other duties as required.
Competences:
· Familiarity with contracting rules in the public sector, especially with GIZ rules and regulations.
· Proactive interest in improving quality of work;
· Excellent communication skills, both written and oral in English and Amharic;
· Very high proficiency with Microsoft Excel;
· Strong interpersonal and service skills;
· Strong organization and time management skills;
· Ability to perform efficiently in a multicultural work environment;
· Ability to work under time pressure;
· Self-driven motivation to create knowledge and innovations;
· The ability to read and speak Afar and/or Somali language is advantage and highly recommended.
Qualifications and Experience:
· BA in Accounting or Commerce from a recognized college;
· At least 5 years of experience as a finance officer or related field in Government or NGO or international organization.
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