Position Overview
Under the supervision of the HR/Admin Officer the HR/Admin Assistant will handle all routine activities of the HR/Admin Departments. He/she should deliver his/her duties and responsibilities in an efficient and professional manner. The position holder carry out administrative tasks related to filling and other HR/Admin related tasks.
Responsibilities
Essential Job Functions:
Ø Arrange flight bookings for staff traveling for official duties, leave and other purposes.
Ø Prepare work contracts, timesheets, reports and other pertaining documents for temporary incentives and other workers as required
Ø Maintains up-to-date records (both in hard copy and softcopy format) of all staffs by making sure all the necessary work related documents are placed in each personnel files.
Ø Ensures that the office and guest house facilities and equipments/furniture is always in good conditions
Ø Responsible for arrangement of accommodation for visitors on official duties.
Ø Ensures office supplies are available in the office and make sure timely replenishments and distribution of materials. Keep track of material movements.
Ø Update internal and external contact sheet;
Ø Assists in organizing orientation at camp level for new, temporary and other staffs.
Ø Assists in interview and selection of staff at camp level.
Ø Assist in Preparing Employment Contract for of incentive workers, temporary, and definite period employees.
Ø Manage inclusion and exclusion from insurance list.
Ø Timely reimbursement of medical payments and keeping track of medical receipts from the field.
Ø Collection of time sheets and monthly tracking of leave balances
Ø Supervise cooks and cleaners
Ø Performs other related tasks as required
Requirements
· Diploma or Degree in Management, Human Resource/ Personnel Administration, Public administration with at least 2 years’ experience for diploma holders and Zero year experience for Degree holders.
· Conversant with MS – Word and MS – Excel is a must
· Ability to communicate well in English
· Strong communication, organizational and interpersonal skills
· Knowledge of current trends in Human resource / Administration is a plus
· Able to organize multiple tasks , prioritize tasks and work under pressure
· NGO experience is a plus