- Medical Coverage 100%
- Hardship allowance 3889.25
- Relocated status: ETB 4000 (on instalment )
Main Purposes
Execute administrative and finance related tasks and follow up of project accountancy to support the Project Finance Manager following MSF standard and procedures, in order to ensure legal compliance and keep a strict control over monetary resources to achieve project objectives
Accountabilities
MSF Section/Context Specific Accountabilities
Context
MSF project in Abdurafi concentrates its activities on treatment for snakebite patients and uncomplicated and complicated cases of Kala Azar (+HIV/TB) through free diagnosis, treatment/stabilisation or transfer to Gondar and other IPD related emergency conditions. In addition MSF conducts clinical research with the intention to improve the treatment of snake bites and treatment of Kala Azar. With an office in Bahir Dar, MSF has a health surveillance capacity of emergency and outbreaks, advocating for appeals to promote appropriate response in Amhara region.
Specific Accountabilities
Make the follow-up and keep up to date the evaluation calendar for the staff working in the project.
Guarantee the respect of the administrative rules by the project staff, in close collaboration with the
Project Coordinator
Ensure that all travels from field – project are organised together with the coordination.
Assist department heads and supervisor in the drafting of their annual holiday plan and follow-up
Make the administrative follow-up of staff sick leave, annual leaves and other and ensure all documentation is complete timely and according to the procedures.
Support the project in recruiting people:
Drafting and publishing of job offers according to the established procedures.
Collect CV’s and make practical arrangements for the interview/test.
Assist in translation when needed.
Provide the selected staff with administrative and practical information about the employment framework before contract signature.
Ensure that all new employees are sufficiently briefed by all departments and make general admin briefing on HR policies for all new employees.
Contract Management & Payroll
Ensure that all staff administrative files are completed and kept according to procedures; guarantee their proper filing and confidentiality of the employees’ personal data.
Ensure registration/cancellation of employees into the pension scheme.
Follow up and anticipate end of contracts and renewals, and prepare all necessary documents.
Follow up of the clearance procedures of end of contract employees.
Explain pay slips when questions arise in the field.
Preparation of incentive staff payments according to the seconded staff regulations.
Others
Supervision of domestic cooks and cleaners
Liaises with Coordination to ensure all employees have valid MSF ID cards.
Keep information updated on NS Training, record trainings done in order to be able to provide accurate information at any time.
Make sure all admin documents are easily available in sufficient quantities to facilitate admin procedures (leave forms, employee file forms,)
Preparation of the monthly admin report.
Education | Degree/Diploma in Management or administration related field |
Experience | · Essential previous working experience of at least two years in relevant jobs. · Desirable experience in MSF or other NGOs in developing countries. |
Languages | Mission language and local language essential. English speaking, understanding and writing necessary
|
Knowledge | Essential computer literacy (word, excel, internet) |
Competences | · Results and Quality Orientation L2 · Team work and Cooperation L2 · Behavioural Flexibility L2 · Commitment to MSF Principles L2 · Stress Management L3 |